accounts prior to the expiration of prescribed minimum retention periods, and any inquiries as to the interpretation or applicability of this subpart to specific items shall be submitted to the Records Officer, Maritime Administration. The applicant shall describe in detail the items to be disposed of and explain why continued retention is unnecessary. § 380.23

Supervision of records.

(a) Contractors and others subject to the provisions of this subpart shall designate, through formal action, the official company position by title, the incumbent of which shall be responsible for supervision of its document retention and disposal program. Immediately upon designation of the position, a copy of the formal action and name of the incumbent shall be filed with the Records Officer, Maritime Administration.

(b) The person in charge of the retention and disposal program shall maintain a record of all books, records, and accounts held in storage, and in such form that the items and their location are readily identifiable. A copy of the written notification requesting permission to dispose of any books, records, and accounts, and the original approval from the Administration, as required in § 380.22(b), together with a statement showing date, place and method of disposal will suffice as a record of such disposed items. These retention and disposal records shall be available at all times for inspection by Administration officials and auditors. § 380.24

Schedule of retention periods and description of records.

(a) The following records shall be retained for not less than six (6) years after final release agreement or settlement agreement is completed between the Administration and contractors under operating-differential subsidy contracts.

(1) Official company or corporate records such as certificates or articles of incorporation, minute books, stock ledgers, bond registers, merger or acquisition records, patents, and copyrights;

(2) Books of account such as general and subsidiary ledgers, journals, cash books, and check registers;

(3) Financial statements and reports such as annual reports to stockholders and audit reports by independent public accountants;

(4) Personnel records and supplementary records such as union agreements, retirement plans, group insurance coverages, and profit sharing plans;

(5) Insurance records such as policies, underwriters' audit reports, indemnity bonds, salvage data, and claim files;

(6) Contracts, agreements, franchises, licenses, etc., such as subsidy, charter, ship construction, pooling agreements, tax closing agreements, and any other contracts with Federal, State, local and foreign governments, and with independent or related companies or parties;

(7) Vessel inventories, on-subsidy, offsubsidy covering expendables and spare parts.

(b) The following records shall be retained for not less than six (6) years after audit and approval by the Administration of a final accounting for the last year of a recapture period and settlement of such recapture period:

(1) Debt records such as mortgages and loan agreements;

(2) Investment records such as stocks, bonds, and property;

(3) Freight and passenger conference records;

(4) Tax records-Federal, State, local and foreign governments, such as income, property, franchise, and payroll;

(5) Vessel operating records such as log books, surveys, position reports, and vessel itineraries;

(6) Financial records such as subsidy accrual computations, voucher billings and payments, statutory reserve fund statements, and audit appeals and rulings;

(7) Real property and equipment records such as costs, depreciation, sales, etc., on land, buildings, equipment, and vessels;

(8) Property records such as titles, deeds, and leases;

(9) Vessel inventories taken at termination of the last voyage of each vessel at end of each recapture period.

(c) The following records shall be retained for six (6) years after final audit and approval of annual accountings by the Administration:

(1) Ship construction or reconversion records such as bids, plans, progress payments, and construction-differential subsidy data;

(2) Canceled checks;

(3) Miscellaneous documents and work papers such as correspondence, operating and construction-differential

subsidy rate data, subsidy adjustments pursuant to 46 CFR Part 276 (General Order 50), exemptions under section 803 of the Merchant Marine Act, 1936, and approvals pursuant to Article II-10 (c) of operating-differential subsidy contracts when no longer effective;

(4) Any document generated under the provisions of the Shipping Act, 1916. (d) The following records shall be retained for two (2) years after final audit and approval of annual accountings by the Administration:

(1) Voyage account items such as manifests, bills of lading, disbursement vouchers, master's accounts, ship's payrolls, and vessel inventories other than those listed in paragraphs (a) and (b) of this section; and

(2) Underlying traffic records pertaining to tariffs, dray tickets, pooling agreements, and passenger reports.

(e) Reports prepared by Federal, State, local or foreign governments pertaining to any documents referred to in this 380.24, shall be retained for the same period as prescribed herein for the retention of the documents to which they apply.

(f) If identical copies of the same document serve more than one purpose, only the original copy is required to be retained.

NOTE: The record-keeping and reporting requirements contained herein have been approved by the Bureau of the Budget in accordance with the Federal Reports Act of 1942.

The purpose of this part is to carry out those provisions of the Great Lakes Pilotage Act of 1960 (74 Stat. 259, 46 U.S.C. 216) relating to the registration of United States pilots, the formation of pools by voluntary associations of United States registered pilots and the establishment of rates, charges, and other conditions or terms for services performed by registered pilots to meet the provisions of the Act.

§ 401.110 Definitions.

(a) The following terms where used in this part shall have the following meanings:

(1) "Act" means the Great Lakes Pilotage Act of 1960, Public Law 86-555 (74 Stat. 239, 46 U.S.C. 216).

(2) "Administrator" means the Administrator, Great Lakes Pilotage Administration, U.S. Department Commerce.

of

(3) "Canadian registered pilot" means a person, other than a member of the regular complement of a vessel, who holds a master's certificate or equivalent license authorizing navigation on the Great Lakes and suitably endorsed for pilotage on routes specified therein, issued by an appropriate agency of Canada, and is registered by a designated agency of Canada on substantially the same basis as registration by the Administrator under the provisions of Subpart B of this part.

(4) "Movage" means the underway movement of a vessel in navigation from or to a dock, pier, wharf, dolphins, buoys, or anchorage other than a temporary anchorage for navigational or traffic purposes in such manner as to constitute a distinct separate movement not a substantive portion of a translake movement on arrival or departure, within the geographic confines of a harbor or port complex within such harbor.

(5) "Great Lakes" means Lakes Superior, Michigan, Huron, Erie, and Ontario, their connecting and tributary waters, the St. Lawrence River as far east as Saint Regis, and adjacent port

areas.

(6) "Other officer" means the master or any other member of the regular complement of the vessel concerned who is qualified for the navigation of those United States waters of the Great Lakes vhich are not designated by the President in Proclamation No. 3385 dated De

cember 22, 1960 and who is either licensed by the head of the Department in which the Coast Guard is operating under regulations issued by him or certificated by an appropriate agency of Canada.

(7) "Secretary" means the Secretary of Commerce.

(8) "United States registered pilot" means a person, other than a member of the regular complement of a vessel, who holds an unlimited master's license authorizing navigation on the Great Lakes and suitably endorsed for pilotage on routes specified therein, issued by the head of the Department in which the Coast Guard is operating under regulations issued by him, and is registered by the Administrator under the provisions of Subpart B of this part.

[26 F.R. 951, Jan. 31, 1961, as amended at 31 F.R. 9064, July 1, 1966]

§ 401.120 Federal reservation of pilotage regulations.

Only

No state, municipal, or other local authority shall require the use of pilots or regulate any aspect of pilotage in any of the waters specified in the Act. those persons registered as United States Registered Pilots or Canadian Registered Pilots as defined in this subpart may render pilotage services on any vessel subject to the Act and the Memorandum of Arrangements, Great Lakes Pilotage. [29 F.R. 10464, July 28, 1964]

Subpart B-Registration of Pilots § 401.200 Application for registration. An application for registration as a U.S. registered pilot shall be made on Form SEC-315 which shall be submitted together with a completed fingerprint chart and two full-face photographs, 11⁄2 inches by 2 inches, signed on the face. Both forms may be obtained from the Great Lakes Pilotage Administration, U.S. Department of Commerce, Washington, D.C. 20230. A registration fee of five dollars ($5) by check or money order, drawn to the order of the U.S. Department of Commerce, shall accompany an application for registration; the registration fee will be refunded if applicant is not registered.

[31 F.R. 9064, July 1, 1966]

§ 401.210 Requirements and qualifications for registration.

(a) No person shall be registered as a United States Registered Pilot unless: