71. Other miscellaneous records-Continued (b) Receipts and records pertaining to delivery of articles to employees, such as badges, keys, and material receipt books. (c) Records of building space occupied by various departments of the utility. (d) Indexes of forms used by company.. (e) Transmittal lists or forms used for indicating papers and records forwarded from one department to another, provided such lists do not contain data affecting the accounts of the company. 72. Records of predecessors and former associates...-- Destroy at option..... do. .do.... See note 7.-- 1 For the purposes of the regulation, a stockholder's account may be treated as a closed account at the time that such stockholder ceases to be a holder of record of the particular class and series of stock of the Company and the 7-year retention period prescribed herein shall run from that date. If such person subsequently acquires shares of capital stock of the company and thus again becomes a stockholder of the Company, the record of such acquisition shall be treated as a new stockholder account. After account is closed as defined in Footnote 1 supra. The terms "bonds" and "debentures", as used in captions (a) through (f) of this item, shall include all debt securities, such as bonds, debentures or notes other than debt securities which evidence temporary borrowings and which are expected to be repaid out of the proceeds of the sale of longer term securities. Typical of such temporary debt securities as described in 2(1) would be notes issued to banks evidencing temporary working capital and construction loans and gas storage loans. If a retention period is prescribed elsewhere in the Schedule with respect to any document which is included as an exhibit to any filing retained pursuant to the requirements of this item, the Company need retain only one copy of such document in its files provided appropriate cross references are established. $25 years, except that those relating to licensed projects, or additions or betterments thereto, for which the Commission has not determined the actual legitimate original cost, shall be retained 25 years and until such cost has been determined. As may be permitted for items to which correspondence relates. Retain until the records of utility plant acquired have been integrated with the utility's plant records and the original cost of the acquired plant is adequately supported by cost details, and until it is ascertained that such records are not necessary to fulfillment of any unsatisfied regulatory requirement, such as: (a) Approval and recording of accounting adjustments resulting from reclassification and original cost studies and acceptance of property acquisition journal entries, (b) cost, depreciation reserve, and amortization reserve determinations for licensed projects, (c) establishment of continuing plant inventory records, or accounting evidence of the cost of long-lived property in the absence of such continuing plant inventory records. poration has been completed; and that the corporation is authorized to proceed with the project applied for according to the existing laws of the State of I further certify that attached hereto is a true copy of the by-laws with all amendments to date, and that the following is a true list of the principal officers and of the directors of the said corporation, with the full name and official designation of each: (Here insert the full name, address, and official designation of each principal officer and director.) Witness my hand and the seal of the corporation this day of 19____. By poration) (strike out all but one) whose post office address is hereby makes application to the Federal Power Commission for a license to authorize construction, operation and maintenance of certain project works fully described herein. (If a corporation, report State of incorporation and location of principal place of business. Corporations, municipal or private and associations, must give name and address of person who is authorized to act as agent and consent to accept service upon such agent as equivalent to service upon applicant.) (2) A concise general description of the project is as follows, and plans of the principal project works are shown on Exhibit L, which is submitted herewith and made a ea part of this application: (Give the name or other designation of the project and disregard such of the following items as are not applicable. Give approximate size and material of which dam, conduits, flumes, pipes and powerhouse are constructed, estimated head to be developed, estimated flow available in stream, proposed flow through plant, and approximate capacity of water-wheel and generator.) (3) The project is located in the State of County of stream, near the town of in the National Forest, as shown on the map submitted herewith as Exhibit K, which map is hereby made a part of this application. on the (4) The lands of the United States which will be affected are: (a) Surveyed land in public land survey: (Sections and subdivisions thereof; township, range, principal meridian) (b) Unsurveyed land in public-land State: (Estimated location by sections and subdivisions thereof; township, range, principal meridian) (c) If not in a public-land State: (Distance and general direction from a city, town, or fixed monument or physical feature delineated on a map of a scale of 1:500,000 or 1:1,000,000). --- (5) The following project facilities are located in whole or in part on lands of the United States (dam, reservoir, etc.). (6) What State water or other permits have been obtained authorizing the construction, operation and maintenance of the proposed project? (7) The project will produce power for use in (tourist camp, mine, farm, etc., for domestic, industrial or other specified use, by pumps, cooking, heating, etc.) power output, to and by the applicant. of the percent will be sold percent will be used NOTE: The following requirements are prescribed with respect to the filing of: the project map as Exhibit K; the plans of structure as Exhibit L; and the information relating to the conservation of fish and wildlife resources as Exhibit S: There shall be submitted pursuant to sections 4.60 and 131.6 with each application for license for a minor project having installed water-wheel capacity of 2,000 horsepower or less, a map, designated as Exhibit K, showing the portion of the stream developed, the location of all essential project works (dams, reservoirs, conduits, powerhouses, tailraces, access roads, and transmission 'If applicant is an individual, prepare affidavit accordingly, using only appropriate portion of above form. If applicant is an association, each member must be a citizen and sign the affidavit. lines), and the area occupied by all project works as limited by a project boundary, and indicating State, county, meridian, township, range, section and the smallest legal subdivision or numbered lot or tract. The map shall show the ownership, whether Government or private, for each parcel of land affected by the project. The map shall also indicate whether or not the affected Government land is included in any reservation such as a national forest, Indian reservation, etc. Exhibit K shall conform to the following specifications and shall show the following information: (1) The exhibit shall be an ink drawing on tracing linen, not smaller than 8 inches by 101⁄2 inches, accompanied by ten prints thereof drawn to an appropriate scale of one inch equals not more than 1,000 feet. (2) The project boundary shall be stated separately for each facility, and shown on the map. The number of feet on each side of the survey center lines of the conduits, roads, powerhouse unit, tailrace and transmission lines shall be at least 10 feet. The distances of the project boundary from the survey center lines need not be identical on both sides of the center lines of the structures nor for all parts of the project, and, in the vicinity of the powerhouse, they shall be large enough to allow at least 10 feet on each side of the powerhouse and to include all appurtenant project structures. Unequal offset or changes in offsets with points of changes should be definitely described on the map. The project boundary inclosing the dam and reservoir should be a surveyed line with stated courses and distances, which line shall be not less than 20 feet horizontal measurement from the ends and from the axis on the downstream side of the dam and not less than 10 feet outside of a contour around the reservoir established by the highest point on the dam and abutment. The area of the enclosure in acres should be given. The project area and boundary at the powerhouse, dam, and reservoir should, if necessary for clarity, be shown in an insert sketch to a larger scale than that used for the rest of the project works. (3) If practicable, there shall be shown one or more ties by distance and bearing from a definite point or points on the project boundary which point or points can be identified on the ground, to established corners of the public land survey or to a mineral monument or other fixed recognizable object if the land is unsurveyed. (4) If the project affects unsurveyed Government lands, the protraction of township and section lines shall be shown; such protractions, whenever available, to be those recognized by the agency of the United States having jurisdiction over the lands. (5) Where no government lands are affected, Exhibit K may show only the general location of the project. |