award less the evaluation factor. A lower unit cost is thereby achieved and procurement funds are conserved. Rental monies eventually flow back into the U.S. Treasury but at the expense of the DSA budget. Accordingly, the rental procedure will be utilized only when absolutely necessary. PART 1214-PROCUREMENT Subparts A-B [Reserved] Subpart C-Contract Provisions for Government Procurement Quality Assurance and Acceptance Sec. 1214.305-2 Government procurement quality assurance at source. 1214.305-3 Government procurement quality assurance at destination. AUTHORITY: The provisions of this Part 1214 issued under R.S. 161, secs. 2202, 2301, 2314, 70A Stat. 120, 127, sec. 2, 72 Stat. 514, sec. 1, 76 Stat. 528; 5 U.S.C. 171a(c), 301, 10 U.S.C. 2202, 2301-2314; DOD Directive 5105.22, Nov. 6, 1961. SOURCE: The provisions of this Part 1214 appear at 34 F.R. 17286, Oct. 24, 1969, unless otherwise noted. Subparts A-B [Reserved] Subpart C-Contract Provisions for Government Procurement Quality Assurance and Acceptance § 1214.305-2 Government procurement quality assurance at source. In addition to the provisions of § 14.305-2 of this title, Government procurement quality assurance actions will be performed at source for supplies having a critical application. § 1214.305-3 Government procurement quality assurance at destination. Prior to designating that Government procurement quality assurance actions will be performed at destination the contracting officer shall determine that the: (a) Depot or receiving activity has the technical ability to perform the inspections; (b) Necessary technical data, specifications, blue prints, etc., are available at the receiving point or will be furnished the receiving activity prior to receipt of the supplies; and (c) Equipment required to perform the inspection is available at the receiving point. 36-078-70- 4 PART 1216-PROCUREMENT FORMS [RESERVED] PART 1217-EXTRAORDINARY CONTRACTUAL ACTIONS TO FACILITATE THE NATIONAL DEFENSE Subpart A [Reserved] Subpart B-Requests for Contractual Adjustment Sec. 1217.201 1217.203 Authority of the Director. Authority of other officers and officials. 1217.207-3 Records. 1217.208-2 1217.208-3 1217.208-5 Disposition of cases. Submission of cases to the con tract adjustment board. Maintenance of records. 1217.208-6 Interdepartmental coordination. Subpart C-Residual Powers 1217.301 Delegation of authority. 1217.304 Maintenance of records. Subpart D-Records of Requests and Dispositions 1217.403 Sample format for preliminary and final records. AUTHORITY: The provisions of this Part 1217 issued under R.S. 161, secs. 2202, 2301, 2314, 70A Stat. 120, 127, sec. 2, 72 Stat. 514, sec. 1, 76 Stat. 528; 5 U.S.C. 171a (c), 301, 10 U.S.C. 2202, 2301-2314; DOD Directive 5105.22, Nov. 6, 1961. SOURCE: The provisions of this Part 1217 appear at 34 F.R. 17287, Oct. 24, 1969, unless otherwise noted. Subpart A [Reserved] Subpart B-Requests for Contractual Adjustment § 1217.201 Authority of the director. Authority vested in the Director under § 17.201(b) of this title has been delegated to Counsel and Assistant Counsel (Contract Adjustment), DSA. § 1217.203 Authority of other officers and officials. The authority in § 17.203 (a) (1) and (2) of this title has been delegated to heads of procuring activities. This authority may be redelegated only to a staff official reporting directly to the head of the procuring activity. Two copies of any redelegation shall be furnished the Counsel, DSA, one copy of which will be transmitted to the Assistant Secretary of Defense (I&L). § 1217.208-2 Disposition of cases. The documents required by § 17.208-2 (b) of this title shall be forwarded to the Counsel, DSA. When a procuring activity denies a request, a copy of the letter of explanation to the contractor shall be included. § 1217.208-3 Submission of cases to the contract adjustment board. Cases not within the approval authority of heads of procuring activities and any doubtful or unusual cases shall be forwarded to Counsel, HQ DSA, for further processing. The forwarding letter shall contain the information and evidentiary materials outlined in § 17.208-3 of this title. The procuring activity responsible for processing a contractor's request for contractual adjustment shall be responsible for establishing liaison and joint action with other Military Departments and other departments and agencies of the Government, except that the Counsel, DSA, shall have such responsibility after any case is forwarded for further processing. Subpart C-Residual Powers § 1217.301 Delegation of authority. Authority vested in the Director under § 17.201 of this title has been delegated to Counsel and Assistant Counsel (Contract Adjustment), HQ DSA. § 1217.304 Maintenance of records. Counsel, DSA, shall be responsible for maintaining the records required by § 17.303 (b) of this title. Subpart D-Records of Requests § 1217.403 Sample format for preliminary and final records. Record of Request for Adjustment (Public Law 85-804) (DSA Form 239) shall be used by the field activity responsible for the case when submitting preliminary and final records described in §§ 17.401 and 17.402 of this title. 1219.213-50 Designation of ports for bid evaluation. Subpart C-Evaluation of Bids and Proposals 1219.301 Transportation rates and related costs to be used. General. 1219.301-1 1219.301-50 Port handling and ocean costs in paid evaluation. AUTHORITY: The provisions of this Part 1219 issued under R.S. 161, secs. 2202, 2301, 2314, 70A Stat. 120, 127, sec. 2, 72 Stat. 514, sec. 1, 76 Stat. 528; 5 U.S.C. 171a(c), 301, 10 U.S.C. 2202, 2301-2314; DOD Directive 5105.22, Nov. 6, 1961. SOURCE: The provisions of this Part 1219 appear at 34 F.R. 17287, Oct. 24, 1969, unless otherwise noted. Subpart A [Reserved] Subpart B-Planning and Solicitation § 1219.213 Shipments to ports. § 1219.213-1 Solicitation provisions. § 1219.213-50 Designation of ports for bid evaluation. When a contract will not generate any shipments destined overseas for which an Export Release is required (less than 10,000 pounds, etc., Military Traffic Management Regulation paragraph 2-2024), offers shall be solicited only f.o.b. appropriate ports published in Appendix G of DOD Regulation 4500.32-R (MILSTAMP). The supporting provision in §2.201 (b) (29) of this title shall be included in the solicitation and be modified to: (a) Delete paragraph B pertaining to f.o.b. origin basis; (b) Delete the following from paragraph C(2) "Unless bids (or offers) are applicable only to f.o.b. origin delivery under Government bills of lading (see B above)"; (c) Include the applicable port handling and ocean charges adjacent to the port(s) listed in paragraph D; and (d) Delete paragraph E pertaining to ports nominated by bidder (offeror). Subpart C-Evaluation of Bids and Proposals § 1219.301 Transportation rates and related costs to be used. § 1219.301-1 § 1219.301-50 General. Port handling and ocean costs in paid evaluation. Those port handling and ocean charges available at time of issuance of a solicitation shall be published in those solicitations for the procurement of supplies for overseas shipment. The provision set forth below, advising that these charges are tentative and not necessarily those that will be used in the evaluation, shall also be included in the solicitation, just below any charges published. This provision will preclude the need for extension of opening dates or cancellation of solicitations and will still permit award to that bidder who is, in fact, low at time of bid opening as a result of any change in charges after issuance of the solicitation. The above port handling and ocean freight charges are the best current costs available and known to be effective at the time of issuance of this solicitation. Such costs are subject to change, and are not necessarily those which will be used in the evaluation of offers. In the event the foregoing charges have changed subsequent to the issuance of this solicitation, the Government will substitute those which are on file as of the date of bid opening (or closing time specified for receipt of proposals) and effective for the date of expected initial shipment. A list of port handling and ocean freight charges actually used in evaluation, if substituted for any listed above, will be furnished interested offerors upon request. Sec. PART 1220-ADMINISTRATIVE MATTERS Subparts A-F [Reserved] Subpart G-Assignment of Contract 1220.701 Policy. 1220.706 Designation of the disbursing office. AUTHORITY: The provisions of this Part 1220 issued under R.S. 161, secs. 2202, 2301, 2314, 70A Stat. 120, 127, sec. 2, 72 Stat. 514, sec. 1, 76 Stat. 528; 5 U.S.C. 171a(c), 301, 10 U.S.C. 2202, 2301-2314; DOD Directive 5105.22, Nov. 6, 1961. SOURCE: The provisions of this Part 1220 appear at 34 F.R. 17288, Oct. 24, 1969, unless otherwise noted. Subparts A-F [Reserved] (a) Except for the categories of contracts authorized for retention by ASPR 20-703, all contracts, including purchase orders, shall be assigned to the cognizant Contract Administration Services (CAS) component when any of the functions listed in § 1.406 of this title are required to be performed in or near a contractor's plant. The contracts shall be assigned regardless of dollar value, method of procurement (e.g., IFB or RFP), or source of purchase request (e.g., MIPR). Request for deviations must be forwarded in advance on a case-by-case basis in accordance with the procedure set forth in § 1201.109 of this subchapter. (b) When a contract does not require any of the listed functions to be performed, the contract may be retained by the purchasing office. (c) All contracts including purchase orders awarded to facilities in which DCAS maintains a resident staff will be assigned to DCAS for administration. (d) When a contract has been retained and CAS assistance is subsequently required, the contract may be assigned to the cognizant CAS component. § 1220.706 Designation of the disbursing office. (a) When any of the CAS functions are performed by the cognizant CAS component the disbursing office servicing the contract administration office (CAO) shall be designated as the disbursing office. (b) Contracts being retained by the purchasing office that are subsequently assigned to a CAS component shall designate the appropriate CAO as the disbursing office. Sec. 1221.123 Item 15. Contract placement. 1221.125 Item 17. Negotiated under 10 U.S.C. 2304 (a) exception. 1221.127 Item 19. Profit negotiation. 1221.130 Item 22. Date of this action. 1221.131 Item 23. Estimated completion date. Subpart B-Monthly Procurement Summary of Actions Under $10,000 by Purchasing Office (DD Form 1057) RCS DD-DSA(M)110(P) 1221.250 General. AUTHORITY: The provisions of this Part 1221 issued under R.S. 161, secs. 2202, 2301, 2314, 70A Stat. 120, 127, sec. 2, 72 Stat. 514, sec. 1, 76 Stat. 528; 5 U.S.C. 171a (c), 301, 10 U.S.C. 2202, 2301-2314; DOD Directive 5105.22, Nov. 6, 1961. SOURCE: The provisions of this Part 1221 appear at 34 F.R. 17288, Oct. 24, 1969, unless otherwise noted. Subpart A-DD Form 350, Individual Procurement Action Report (RCS DD-DSA(D)109(P)) § 1221.102 Applicability and coverage. (a) To assure that the procurement statistics prepared at HQ DSA, and furnished to the Office of the Secretary of Defense, correspond with the data of the reporting activities, each purchasing office shall furnish HQ DSA, Attention: DSAH-PAD, within 1 day following the close of each month, with the first and last report number of the DD Forms 350 that were issued in the preceding months report period, listing any exceptions to the consecutive numbering pattern. In addition, furnish the total dollar value involved in these DD Forms 350. (b) Each item on the DD Form 350 shall contain only one entry. § 1221.103 Due date and distribution. The DSA Form 556 must be submitted so as to reach this Headquarters within 3 workdays following the end of each month. To meet this due date, the cutoff for the DSA Form 556 shall be the 25th calendar day of the month being reported on. RCS DD-DSA (M) 109 (P) should be used for this summary report only. § 1221.106 Item 1B (No title). Leave blank. § 1221.108 Item 2. Contract number. (a) Subitem A. Department. Enter the alphabetic characters in the contract number which denote the Department or Agency executing the contract as follows: (2) For orders under contracts awarded by General Services Administration (Federal Supply Schedule contracts) enter GS (G), and for orders under contracts awarded by the Government Printing Office enter GP (P). Enter five zeros in Subitem B. (3) For orders covering purchases from other Federal agencies (see § 21.108 (a) (3) of this title), enter X in parentheses. Enter five zeros in Subitem B. § 1221.117 Item 10B. System or equipment code. Not applicable to DSA. Leave blank. § 1221.119 Item 11. Description of commodity or service. In addition to or as a part of the regular item description, place in parentheses an abbreviated description which must not exceed 10 typewritten characters, including spaces but omitting punctuation marks, e.g., Pallet, Aircraft, Cargo HCU-6/E (Pallet). Handbag, Womens', Brown, Calfskin (Handbg If action involves more than one item, enter in Item 11 the one having the greatest dollar value. Additional items may be entered on the reverse side of the form; abbrevdiated descriptions are not required for these additional items. § 1221.120 Item 12. Coordinated pro are less than $10,000 but the sum of both parts is more than $10,000, the total shall be reported as one action on a single DD Form 350, and reporting based on the part of the action that involves the greatest dollar value. § 1221.125 Item 17. Negotiated under 10 U.S.C. 2304 (a) exception. Enter code as follows: For codes 1A through 1E, enter as 01A0 through 01E0. For codes 2 through 9, enter as 0200 through 0900. For codes 10-1 through 10-9, enter as 1001 through 1009. For codes 11 through 16 and 17A and 17B, enter as 1100 through 1600; 17A0 and 17B0. § 1221.127 Item 19. Profit negotiation. Codes 2 and 3 are the only codes applicable to DSA. § 1221.130 Item 22. Date of this action. Enter this following alphabetical code for the month: Same as 21-130 above. For example: Estimated Completion Date: 69B for February 1969. Subpart B-Monthly Procurement Summary of Actions Under $10,000 by Purchasing Office (DD Form 1057) RCS DD-DSA(M)110(P) § 1221.250 General. Enter the number of actions and dollar value of awards of $250 or less that were negotiated under 10 U.S.C. 2304(a) (3) or 10 U.S.C. 2304(a) (6) utilizing small purchase procedures pursuant to Part 3, Subchapter F of this title. SOURCE: The provisions of this Part 1225 appear at 34 F.R. 17289, Oct. 24, 1969, unless otherwise noted. Subpart A-Production Surveillance § 1225.103 Assignment of surveillance criticality designator by purchasing office. General criteria for designator assignments are included in § 25.103 of this title. The lowest Surveillance Criticality Designator consistent with Government requirements shall be assigned. The increased flexibility provided to the Defense Supply Centers (DSCs) in the assignment of Surveillance Criticality Designators is not to be misused. Misuse will create an overall degradation of the production support provided, rather than an improvement. § 1225.103-50 Surveillance criticality designator "A" for criteria for contracts/purchase orders in support of a Department of Defense (DOD) or military service directed critical program. (a) Items in direct support of the DOD Master Urgency List (MUL), DX rated contracts (BRICK-BAT 01). (b) Items or programs designated critical by Departmental Headquarters or HQ DSA. (c) Items reported to HQ DSA under the DOD Instruction 4200.14, Production Acceptance, covering selected major items of munitions and equipment. (d) Items in support of programs designated in writing as critical by DSC Commander. |