APPENDIX II

SAMPLE LETTER INVITING WITNESSES

(See paragraph 37)

REGISTERED-RETURN RECEIPT REQUESTED

The Department of the Army Security Hearing Board for the (major command) has before it the case of (full name). You have given information adverse to Mr., Mrs., or Miss (last name) and have not indicated that your identity should be kept confidential.

Mr., Mrs., or Miss (last name) has requested a hearing which will be held in the near future. You are invited to attend the hearing to testify before the Board and the employee and his counsel, if any, and be subject to cross-examination. If you signify a willingness to appear, you will be advised of the time and place of the hearing which will be held in (city and state). (If a hearing date has been set, indicate time and date.)

If you do not care to testify before the employee, you may appear in private before the Board and your name will be held in confidence. If you do not care to testify before the Board, please signify whether your name may be disclosed to Mr., Mrs., Miss (last name) and (if applicable) whether the statement you have submitted to the investigative authorities may be read to the employee even though your name is not disclosed.

Your appearance before the Board will be in performance of a public service, since the Department cannot pay witness fees or reimburse you for travel or other expenses.

For your convenience a self-addressed envelope is inclosed for your reply. No postage is necessary. In reply you may merely check the appropriate statements given on the attached sheet and return it.

Your cooperation in this matter will be greatly appreciated.

Inclosure

INCLOSURE TO SAMPLE LETTER INVITING WITNESSES Name of case (typed in full)

Check as desired:

1.

I will come to the hearing and testify in the presence of the employee and his counsel, if any, and subject myself to cross-examination.

2. ......I will testify before the Board in private.

3.

..I will not testify.

4.

5.

Sincerely yours,

Executive Secretary
Security Hearing Board

I cannot testify on the date set but I will be available on

I am willing for my name to be disclosed to the employee in connec

tion with the information I have given.

6. I wish my name to remain confidential.

7.

The statement I presented to the investigative authorities may be read to the employee.

8. ......I desire to make the following comments with regard to the subject

case:

Date.....

[AG 230 (11 Dec 53) SAOLS]

Signed
Address..

BY ORDER OF THE SECRETARY OF THE ARMY:

OFFICIAL:

WM. E. BERGIN,

Major General, United States Army,

The Adjutant General.

DISTRIBUTION:

Active Army: C

NG: Same as Active Army.

USAR: Same as Active Army.

M. B. RIDGWAY, General, United States Army, Chief of Staff.

•These regulations supersede SR 620-220-1, 13 November 1950, including C 1, 14 January 1953; SR 380160-2, 28 December 1950, including C 1, 15 May 1951, and C 2, 7 August 1952; and the following:

File

DA letters

Date

Subject

Civilian Employee Security
Program.

AGAC-C(M) 312.1 Security (15 18 May 53.
May 53) SAOAA.
AGAC-C(M) 334 (24 Jun 53) 30 Jun 53.. Security Hearing Boards.
SAOAA.

AGAC-C(M) 334 (13 Jul 53) 15 Jul 53.. Security Hearing Boards.
SAOLS.

AGAC-C(M) 380.01 (21 Oct 53) 28 Oct 53.. Review and Readjudication of
G2.

AGAO-S 230 (12 Feb 52) G2-M.. 18 Feb 52..

Loyalty-Security Cases under Executive Order 10450. Instructions for Preparing "A Summary of Essential Facts" as Required by paragraphs 106 (5) and 166, SR 620220-1 and Other Pertinent Information.

AGAO-S 230.82 (28 Mar 50) 30 Mar 50. (Classified).

CSGID-SO-M.

AGAO-S 230.741 (28 Mar 49) 5 Apr 49... Implementation of Executive CSGID-M.

Order 9835.

AGAM-PM 230.741 (12 Jan 48) 15 Jan 48.. Implementation of Executive CSGID.

Order 9835.

ORGANIZATION OF THE OFFICE OF THE ADMINISTRATIVE ASSISTANT TO THE SECRETARY OF THE ARMY

ADMINISTRATIVE ASSISTANT
DEPUTY ADMINISTRATIVE ASSISTANT

THE ADMINISTRATIVE ASSISTANT IS DIRECTLY RESPONSIBLE TO THE SECRETARY
OF THE ARMY. HE SERVES AS AN ASSISTANT TO THE SECRETARY IN MATTERS
PERTAINING TO THE ADMINISTRATION OF THE OFFICE OF THE SECRETARY OF THE
ARMY AND THE HEADQUARTERS, DEPARTMENT OF THE ARMY. SPECIFICALLY, HE
IS RESPONSIBLE FOR:

a. ACTING FOR THE SECRETARY OF THE ARMY IN AN EXTENSIVE VARIETY OF
DAY-TO-DAY MATTERS, WHEN CONSISTENT WITH KNOWN ATTITUDES OF THE
SECRETARY, ORAL DELEGATIONS, OR PRECEDENTS OF LONG STANDING.

b. ACTING FOR THE SECRETARY OF THE ARMY ON POLICY MATTERS RELATING TO
ADMINISTRATIVE SERVICES BY AND FOR THE HEADQUARTERS, DEPARTMENT OF THE
ARMY: AND SUPERVISING CONTROL OF GENERAL PURPOSE SPACE IN THE
WASHINGTON AREA, CENTRALIZED ASPECTS OF CIVILIAN PERSONNEL ADMINIS-
TRATION FOR THE HEADQUARTERS, AND THE OPERATIONS OF THE DEFENSE TELE-
PHONE SERVICE-WASHINGTON AND THE DEFENSE SUPPLY SERVICE-WASHINGTON.
c. ADMINISTERING THE DEPARTMENT OF THE ARMY CIVILIAN EMPLOYEE SECURITY
PROGRAM, THE EMPLOYMENT POLICY PROGRAM AS THE DEPARTMENT OF THE ARMY
EMPLOYMENT POLICY OFFICER, AND ACTS FOR THE SECRETARY OF THE ARMY ON
MATTERS CONCERNING PERFORMANCE RATING APPEALS AND GRIEVANCE APPEALS
FOR ARMY CIVILIAN EMPLOYEES.

EMPLOYEE

LETTER OF CHARGES

AND SF 50

REPLY TO CHARGES

REQUEST FOR
HEARING

11. SENDS EMPLOYEE'S REPLY
TO CHARGES AND REQUEST FOR
WEARING WITHIN 30 DAYS TO
EXECUTIVE SECRETARY, SECU
RITY HEARING BOARD AT
MAJOR COMMAND HEADQUARTERS
(See note).

15 JULY 1957

CURRENT ARMY CIVILIAN EMPLOYEE SECURITY PROGRAM
(SR 620-220-1, 1953)

MAJOR COMMAND
HEADQUARTERS

PREFATORY NOTE: ALL INTERNAL STEPS IN PROCESSING THROUGH VARIOUS FIELD ECHELONS ARE HOT SHOCK ON THIS CHART,

EMPLOYING
INSTALLATION

LETTER OF CHARGES

e. RECEIVES LETTER OF CHARGES
EITH LETTER OF 1STRUCTIONS.

PREPARES SF 50 SUSPENDING
EXPLOYEE WITHOUT PAY.

10. SENDS ORIGINAL LETTER OF
CHARGES WITH SF 50 TO EMPLOYEE:
SENDS COPY OF SF 50 TO OSA.

CASE FILE

3. ADOS ANY AVAILABLE INVESTI-
GATIVE DATA TO FILE: FORWARDS
CASE FILE TO EMPLOYING INSTAL-
LATION.

COPY SF 50
SUSPENSION
WITHOUT PAY

CASE FILE

5. REVIEWS CASE, FAKES RECO
MENDATIONS AND SEXES CASE FILE
TO ACSI.

SECURITY HEARING BOARD

REPLY AND REQUEST

12. RECEIVES EXPLOYEE'S REPLY AND
REQUEST FOR DEAKING: SEATS ORIGI
ALS TO OSA.

ACSI, DA

FROM:

(CONTINUED)

INVESTIGATIVE
AGENCIES

INVESTIGATIVE
REPORTS

1. RECEIVES INVESTIGATIVE REPORTS:
FROM ITVESTIGATIVE AGENCIES.

CASE FILE

7. SENOS ILVESTIGATIVE REPORTS
TERU FAJOR CORRLAND LEAGOGARTERS
TO THE EXPLOYING INSTALLATIGE.

NOTE: IF OPLOYEE DOES NOT APÖNER LETTER OF CHARGES OR REQUEST & HEARING,
REMOVAL IS EFFECTED AT END OF THE 30 DAY PERICO. IF REPLY TO CHARGES 19
MADE, BUT NO LEARING REQUESTED, HEARING BOARD TAKES #O ACTION AND CASE IS
RETURNED TO OSA FOR SECRETARY'S FIBAL DECISION.

CASE FILE

OFFICE, SECRETARY

OF THE ARMY

CASE FILE

PAGE I

COPY SF 50
SUSPENSION
WITHOUT PAY

ADMINISTRATIVE STAFF

REPLY AND REQUEST

13. REFERS CASE FILE TO ATTORNEYADVISOR FOR PREPARATION OF CASE FOR EARING.

Prepared By:

Office of the Administrative Assistant