(a) SF 1171 shall show the complete serial number of each billed transportation request and opposite thereto the applicable charges; those for transportation in the column headed "Transportation" and those for accommodations, such as Pullman, air berth, or stateroom, in the column headed "Accommodations." Entries in these respective columns should correspond with the totals shown under "Auditor's Value" in the "For Carriers Use Only" area on each listed SF 1169, with a separate total for each column and a grand total shown in the designated spaces. SF 1171 is designed to permit a machine tabular listing of transportation requests though such is not a requirement. Carriers are requested to make a special effort, when the charges are to be billed to the same office, to include as many transportation requests as may be itemized on onè SF 1171. Such practice will reduce the number of billings as well as the number of Government checks issued, and materially facilitate payment and audit processes.

(b) In the preparation of SF 1171, the carrier must properly execute the "Payee's Certificate." A facsimile signature of the carrier's certifying officer may be used or, for carriers which mechanically prepare bills, a machine-typed officer's name and title in lieu of such facsimile signature may be substituted, provided that the facsimile signature or machine-typed officer's name and title is autographically initialled by a duly authorized clerk. In the preparation of SF 1171, the carrier must properly execute the tear-off slip. A copy of SF 1171a may not be substituted for the tear-off slip.

(c) The carrier will furnish to the department or establishment billed only one memorandum copy, SF 1171a, with each voucher form unless specifically

authorized in advance by the General Accounting Office to furnish additional copies.

[27 F.R. 12395, Dec. 14, 1962]

§ 51.66

Additional billing procedure for travel agencies.

Travel agencies must support charges billed for each transportation request by a citation to the tariff or other authority relied upon to substantiate the billing. Also, if not clearly set forth on the transportation requests, travel agencies must furnish information as to the names of the carriers involved in the routes of travel and the connecting or interchange points of the several carriers, if more than one carrier is concerned in such routes of travel. This showing may be on the face of the bill, SF 1171, if space permits; otherwise, on a separate attachment to SF 1171.

§ 51.67

Transmission of carrier bills with supporting data.

Transportation requests, together with appropriately referenced supporting documentation, should be placed in one envelope by the carrier and forwarded with the related SF 1171 for payment. Administrative offices are requested not to fold, staple, spindle, or mutilate transportation requests and should insure that transportation requests and supporting material are kept together and transmitted in an envelope that is securely attached to the related SF 1171. [24 F.R. 8599, Oct. 23, 1959]

§ 51.67a Cross reference on billings for additional or supplemental service. Vouchers covering payments for transportation requests that are issued to extend or supplement the services covered by other transportation requests which have been paid in other vouchers, must be endorsed by the paying office or the administrative agency to show the D.O. Voucher number, date of payment, and disbursing office symbol number of the prior payment.

[24 F.R. 8599, Oct. 23, 1959]

§ 51.68 Administrative regulations.

Departments and establishments of the United States Government are expected to issue, revise, or modify administrative regulations and procedures to conform to this part. As soon as issued, two copies of such regulations shall be forwarded to the Transportation Division of the General Accounting Office.

Sec.

VOLUNTARY REFUNDS BY CARRIERS

52.37 Voluntary refunds by carriers.

AUTHORITY: The provisions of this Part 52 issued under sec. 311, 42 Stat. 25, as amended; 31 U.S.C. 52. Interpret or apply sec. 309, 42 Stat. 25; 31 U.S.C. 49, unless otherwise noted.

§ 52.1 Scope of part.

This part prescribes standard forms and regulations for the procurement of and billing for freight or express transportation services by rail, highway, water, or air, furnished for the account of the United States, and specifies certain information to be furnished in connection therewith. U.S. Government bill of lading forms should be utilized to procure these services except as otherwise provided herein or as specifically authorized in writing by the Comptroller General of the United States.

[26 F.R. 12278, Dec. 23, 1961]

U.S. GOVERNMENT BILL OF LADING FORMS § 52.2 Standard forms for all shipments except those accorded transit privileges.

The following standard forms are prescribed to accomplish the shipment, transportation, and delivery of property for the account of the United States by transportation companies and are published for general use throughout the U.S. Government service:

SF 1103, U. S. Government Bill of LadingOriginal.

SF 1103a, U. S. Government Bill of Lading-Memorandum Copy.

SF 1104, U. S. Government Bill of LadingShipping Order.

SF 1105, U. S. Government Freight Waybill-Original.

SF 1106, U. S. Government Freight Waybill-Carrier's Copy.

SF 1109, U. S. Government Bill of LadingOriginal, Continuation Sheet.

SF 1109a, U. S. Government Bill of Lading-Memorandum, Continuation Sheet.

SF 1110, U. S. Government Bill of LadingShipping Order, Continuation Sheet.

SF 1111, U. S. Government Freight Waybill-Original, Continuation Sheet.

SF 1112, U. S. Government Freight Waybill-Carrier's Copy, Continuation Sheet. The size of the above-prescribed forms will be 81⁄2 by 11 inches and the original bill of lading, the freight waybill-carrier's copy, and the corresponding continuation sheets will be printed on white paper. The memorandum bill of lading and its continuation sheet will be printed on yellow paper and the shipping

order and its continuation sheet on pink paper.

[22 F.R. 10900, Dec. 28, 1957, as amended at 24 F.R. 8599, Oct. 23, 1959; 25 F.R. 6234, July 2, 1960]

§ 52.3 Standard forms; temporary receipt and certificate in lieu of U.S. Government bill of lading.

The following standard forms are prescribed for use in connection with the transportation and delivery of property for the account of the United States and are published for general use throughout the U.S. Government service:

SF 1107, Temporary Receipt in Lieu of U. S. Government Bill of Lading.

SF 1108, Certificate in Lieu of Lost U. S. Government Bill of Lading-Original.

SF 1108a, Certificate in Lieu of Lost U. S. Government Bill of Lading-Memorandum.

The size of the above-prescribed forms will be 82 by 11 inches. The temporary receipt and the original of the certificate in lieu of lost bill of lading will be printed on white paper, and the memorandum certificate in lieu of lost bill of lading will be printed on yellow paper.

[22 F.R. 10900, Dec. 28, 1957, as amended at 25 F.R. 6234, July 2, 1960]

§ 52.4 Standard forms for shipments accorded transit privileges.

(a) The following standard forms covering the shipment, transportation, and delivery of property for the account of the United States by transportation companies are prescribed and published for general use throughout the U.S. Government service in connection with Government shipments accorded transit reshipment privileges:

SF 1131, U. S. Government Transit Bill of Lading-Original.

SF 1131a, U. S. Government Transit Bill of Lading-Memorandum Copy.

SF 1132, U. S. Government Transit Bill of Lading-Shipping Order.

SF 1133, U. S. Government Transit Freight Waybill-Original.

SF 1134, U. S. Government Transit Freight Waybill-Carrier's Copy.

The size of the above-prescribed forms will be 81⁄2 x 14 inches and the original transit bill of lading, the transit freight waybill original, and the transit freight waybill-carriers copy will be printed on white paper. The memorandum transit bill of lading will be printed on yellow paper and the transit shipping order on pink paper.

(b) The Temporary Receipt in Lieu of U. S. Government Bill of Lading, SF 1107, the Certificate in Lieu of Lost U. S. Government Bill of Lading-Original, SF 1108, and memorandum therefor, SF 1108a, and the continuation sheets prescribed for use with the basic set of U. S. Government Bill of Lading Forms, SF 1109, SF 1109a, SF 1110, SF 1111, and SF 1112, will be used in connection or conjointly with the set of U.S. Government Transit Bill of Lading Forms, SF 1131, SF 1131a, SF 1132, SF 1133, and SF 1134, as required.

[22 F.R. 10900, Dec. 28, 1957, as amended at 24 F.R. 8599, Oct. 23, 1959; 25 F.R. 6234, July 2, 1960]

§ 52.5 Overprinting.

No departure from the exact specifications of the standard bill of lading forms herein prescribed will be permitted, but this will not be construed to prevent a department or establishment from

ordering printed on the forms used by it, when more economical and advantageous to do so, the name of the department or establishment, name of bureau or service, place of issue, title of issuing officer, and designation of appropriation or fund chargeable.

[24 F.R. 8599, Oct. 23, 1959]

ACCOUNTABILITY FOR U.S. GOVERNMENT BILLS OF LADING

§ 52.6 Accountability and control.

Appropriate accountability records must be maintained by the departments and establishments of the United States Government for the purpose of controlling the stock of printed bills of lading on hand and for fixing accountability upon the employees responsible for their issuance and use. To facilitate such control, the bill of lading forms will be serially numbered at the time of manufacture. An alphabetical-numerical sequence will be followed in numbering these forms. SF 1103 assemblies (includes SFS 1003a, 1104, 1105, and 1106) will start with the number A0,000,001 and will continue through A9,999,999 after which the letter symbol will change to B, thence C, etc. SF 1131 assemblies (includes SFS 1131a, 1132, 1133, and 1134) will start with the number AT 000,001 and continue through AT 999,999, after which the letter symbols will change to BT, thence CT, etc. Departmental numbering, coding, or symbolization will not be permitted.

[24 F.R. 8600, Oct. 23, 1959]

§ 52.6a Disposition of unused bills of lading.

Obsolete Government bill of lading forms and current forms spoiled in preparation, prepared for issuance but which will not be used, or canceled for any other reason will be returned to the office keeping the acountability records. General Records Schedule 9 of the General Services Administration provides instructions for the disposal of these forms.

[26 F.R. 12277, Dec. 23, 1961]

BASIC SETS OF U.S. GOVERNMENT BILL OF LADING FORMS

§ 52.7 Description and distribution.

(a) U.S. Government Bill of Lading Forms and U.S. Government Transit Bill of Lading Forms will be arranged in sets of seven and nine parts each. These sets, all parts of which will be prepared simultaneously, will consist, respectively, in the exact order named, of:

(1) The original bill of lading, which contains the terms and conditions of the contract of transportation, the description of the articles comprising the shipment, and evidence of delivery, and which will, except as hereinafter provided, be used as supporting evidence for the voucher covering the transportation charges involved;

(2) The shipping order, which is to be retained by the carrier's agent at shipping point;

(3) The freight waybill-original, which is to accompany the shipment or to be otherwise conveyed to destination in accordance with instructions of the carrier;

(4) The freight waybill-carrier's copy, which is to be disposed of in accordance with instructions of the carrier; and

(5) Three or five copies of the memorandum copy of the bill of lading, which are to be retained by the shipper for administrative purposes.

(b) U.S. Government Bill of Lading Continuation Forms also will be arranged in seven- and nine-part sets consisting, in the following order, of SFS 1109, 1110, 1111, 1112, and three or five 1109a's.

(c) Separate supplies of the memorandum forms, SFS 1003a, 1109a, and 1131a are available for addition to the respective seven- and nine-part sets when additional copies are required for administrative purposes; however, in the interest of economy, the number of such