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(2) Recommending, through the Di (2) Unclassified reduced data records mado rector, Goddard Space Flight Center, any

available from space science flight experichanges in policies, procedures, and plans

ments by other agencies in accordance with for the operation of the Data Center

Interagency agreements.

(3) Correlative and other data requested deemed appropriate to the effective

by investigators as necessary for the utilizaattainment of project objectives.

tion of data in the NSSDC. (3) Preparing budget estimates for (4) Data records from foreign space scioperation of the Data Center.

ence flight experiments which may be made (4) Establishing fees for the computer

available by international exchange of data and reproduction services performed by

through the World Data Centers or by coop

erative agreements. the Center.

(5) Those final analyzed data which the (5) Compiling, based on information

Principal Investigator designates as best obtained from project management cen

containing scientific results of bis ters, schedules for transmission of re experiment. duced data records to the NSSDC by (b) Data not to be acquired. (1) Data investigators on NASA flight projects and obtained from operational observations made reporting on the progress of the collection

for specific applications such as weather foreof data from investigators.

casting, navigation, communications, track

ing an (6) Preparing guidelines for investiga

telemetry, medical investigations,

and technological investigations which contors in preparing data records for the

tribute only to the development of space Data Center, and disseminating these

flight hardware will not be acquired by the guidelines to appropriate individuals Center. and agencies.

(2) Because of the problems associated (7) Reporting quarterly on the prog

with the prevention of contamination of ress and financial status of the Data

lunar samples and subsequently samples Center operations.

from other planets, returned samples and

associated data will be stored at the Lunar (8) Assessing adequacy of Data Cen

Receiving Laboratory at the Manned Spaceter facilities and the effectiveness of

craft Center. However, a description of their utilization; and recommending, samples will be furnished the Data Center for through the Director, Goddard Space announcement. Flight Center, the necessary actions to (3) Original data records (including magmeet future facility requirements.

netic tapes, telemetry records, exposed film, (9) Maintaining, protecting, and re

and meteorite collection panels) will nor

mally not be acquired by the Center. tiring NASA records in the custody of

(c) Availability of data. Data records in the Data Center in accordance with the

the NSSDC will be available to users on the policies and practices of the NASA Rec following basis: ords Management Program and other (1) To U.S. residents and organizations pertinent management instructions. upon request.

(2) To foreign nationals in accordance § 1205.104 Support of research.

with the procedures of World Data Center A. The NSSDC will support investigations

(3) To foreign nationals on the basis of in space sciences to the extent of mak

cooperative agreements between NASA and

the space agencies of foreign governments ing available its scientific data and facil

or multilateral organizations devoted to ities. However, the NSSDC will not pro

space research. vide financial support for such research. (4) To foreign governments on the basis The Office of Space Science and Applica of bilateral intergovernment agreements tions will entertain proposals for space

made by the United States on behalf of science research based on data available

NASA.

(d) Preservation of data. Data in the in the NSSDC.

Center will be preserved for the longest pracAPPENDIX A-FUNCTIONS AND OPERATION OF ticable time consistent with the physical NATIONAL SPACE SCIENCE DATA CENTER life of the record. An inspection system

will be established for the reproduction or The National Space Science Data Center

destruction of deteriorating records. In (NSSDC) at the Goddard Space Flight Cen

general, records will be reproduced to extend ter provides scientific data and facilities in

their storage life only if the record of their support of investigations in space science. (a) Data to be acquired. The NSSDC will

past utilization justifies such prolongation, acquire or accept:

Specific categories of data may be reproduced (1) Reduced data records from NASA

to extend their storage life regardless of past sponsored space science flight experiments.

usage in accordance with international or When more appropriate, the Director of the interagency agreements or with the expressed NSSDC may make other arrangements for approval of the Office of Space Science and the acquisition of data from experiments Applications. Whenever a NASA center deand/or their archiving and distribution. termines that there is no longer & require

ment to store original data records, the Data

Subpart 2-Records Available Center will be given prior notice. The Data Sec. Center will also notify the responsible center 1206.200 Types of records to be made availprior to disposing of any reduced data records.

able. (e) NSSDC publications. The Center will 1206.201 Information and records which issue such publications as are necessary to

have been published. promote and facilitate the use of available 1206.202 Creation of records. data. Publications which are presently 1206.203 Records of other agencies. planned include:

1206.204 Incorporation by reference. (1) Data Users notes. Provides the data 1206.205 Availability for copying. user with experiment information and describes the reduced data available.

Subpart 3-Exemptions (2) Catalogs of data. Listings of all data 1206.300 Exemptions. from Space Science Flight Experiments avall 1206.301 Release of exempt records. able from the Data Center will be issued as 1206.302 Limitation of exemptions. needed but at least every 6 months. The forms in which the data are available will

Subpart 4—Locations for Inspection of Informaalso be indicated, 1.e., microfilm, tapes, print

tion and Other Records outs, etc.

1206.400 Information centers, (3) Data announcements. To be made as 1206.401 Location of information centers. data become available.

1206.402 Documents available for inspection (1) Other services. The NSSDC will pro

at NASA information centers. vide technical assistance to data users. In 1206.403 Duty hours. some cases, this may involve the conversion 1206.404 Published documents. of data records into compatible formats to facilitate correlation of data from various

Subpart 5-Responsibilities sources. When facilities are available the 1206.500 Assistant Administrator for Public Center will provide lecture rooms, study

Affairs. rooms, and office space for use by visiting 1206.501 NASA Headquarters. scientists in research involving the use of 1206.502 Field and component installations. available data.

Subpart 6 Procedures (g) User charges. (1) User charges will be in accordance with the policies set forth

1206.600 Requests for information or rec in the Bureau of the Budget Circular A-25

ords. and NASA Financial Management Manual

1206.601 Mall requests. 9080. The methods to be used in computing

1206.602 Identity of records. the user charges will be reviewed by the Di

1206.603 Reasonable time for search. rector of Financial Management, NASA

1206.604 Records in use. Headquarters.

1206.605 Payment of fee. (2) Appropriate fees will be charged for

1206.606 Copies. reproduction, computer and dissemination

1206.607 Release of exempt records.

1206.608 Denial of record. services provided to individual users by the Data Center. The NSSDC may perform con

Subpart 7—Schedule of Fees version of data records and general technical

1206.700 Schedule of fees. assistance without charge to individual users. Fees for reproduction and dissemination

Subpart 8-Administrative Appeal services may be waived by the Data Center 1206.800 Appeal from withholding of IntorManager 11:

mation or a record. (1) The cost of collecting the fee would 1206.801 Time for appeal. be an unduly large proportion of the amount

1206.802 To whom appeal is made.

1206.803 Contents of appeal. of the fee.

1206.804 Consideration of appeal. (11) The data furnished are required to

1206.805 Decisions on appeal. accomplish a research task approved by NASA Headquarters, field installations, or Jet Pro Subpart 9-Failure To Release Information or pulsion Laboratory.

Records to the Public (w) The data are to be used by a Federal, 1206.900 Failure to release information or State, or local Government agency or by a

records to the public. nonprofit organization.

Subpart 10%Release of Information to News and

Information Media PART 1206-RELEASE OF INFORMA

1206.1000 Scope. TION AND OTHER AGENCY REC 1206.1001 Policy. ORDS TO MEMBERS OF THE PUBLIC

1206.1002 Responsibility.

AUTHORITY: The provisions of this part Subpart 1—Basic Policy

1206 issued pursuant to 5 U.S.C. 552, 88 Sec.

amended by Public Law 90–23. 1206.100 Scope of part.

SOURCE: The provisions of this Part 1208 1206.101 Definitions.

appear at 32 F.R. 9528, July 1, 1967, unless 1206.102 General policy.

otherwise noted.

Subpart 1-Basic Policy

disclosure under Subpart 3 of this part.

Information and agency records which & 1206.100 Scope of part.

may be exempt from disclosure under This Part 1206 establishes the policies, Subpart 3 of this part may nevertheless responsibilities, and procedures for the be made available upon request by a release to members of the public of in member of the public when no public formation and other identifiable agency interest purpose would be served by records which are under the jurisdiction withholding them. of the National Aeronautics and Space

Subpart 2-Records Available Administration. This part applies to information and agency records located at $ 1206.200 Types of records to be made NASA Headquarters, at NASA Field In

available. stallations, and at NASA component in

(a) Information required to be pubstallations, as defined in Subparts 2, 3 lished in the FEDERAL REGISTER. The foland 5 of Part 1201 of this chapter. lowing information, to the extent it $ 1206.101 Definitions.

concerns the general public, is required

to be published in the FEDERAL REGISTER, For the purposes of this part, the fol

for codification in Title 14, Chapter V, lowing definition shall apply:

of the Code of Federal Regulations: (a) The term "agency records" or

(1) Description of NASA Headquar“records” includes all books, papers, mi

ters and field organization and the escrofilm, punched cards, tapes, sound re

tablished places at which, the employees cordings, maps, photographs, slides,

from whom, and the methods whereby, movies or other documentary materials,

the public may secure information, make regardless of physical form or character

submittals or requests, or obtain Istics, made or received by NASA in

decisions; pursuance of Federal law or in connec

(2) Statements of the general course tion with the transaction of public busi

and method by which NASA's functions ness and preserved by NASA as evidence

are channeled and determined, includof the organization, functions, policies,

ing the nature and requirements of all decisions, procedures, operations, or

formal and informal procedures availother activities or because of the infor

able; mational value of data contained

(3) Rules of procedure, descriptions therein. It does not include objects or

of forms available or the places at which articles such as structures, furniture,

forms may be obtained, and instructions paintings, sculptures, tangible exhibits

as to the scope and contents of all or models, vehicles or equipment, or li

papers, reports, or examinations; brary or museum material made or ac

(4) Substantive rules of general apquired and preserved solely for reference

plicability adopted as authorized by or exhibition purposes.

law, and statements of general policy or & 1206.102 General policy.

interpretations of general applicability

formulated and adopted by NASA; (a) In accordance with section 203

(5) Each amendment, revision, or re(a) (3) of the National Aeronautics and

peal of the foregoing. Space Act of 1958 (42 U.S.C. 2473(a)

(b) Agency opinions, orders, state(3)), it has been and continues to be

ments, and manuals. (1) Unless they are NASA policy to provide for the “widest

exempt from disclosure under Subpart practicable and appropriate dissemina

3 of this part, or unless they are tion of information concerning its ac

promtly published and copies offered for tivities and the results thereof."

sale, NASA will make available the fol(b) In compliance with the "Freedom

lowing records for public inspection and of Information" amendment to the Ad

copying or purchase: ministrative Procedure Act (5 U.S.C. 552,

(i) All final opinions (including conas amended by Public Law 90–23), a

curring and dissenting opinions) and all positive and continuing obligation exists

orders made in the adjudication of cases, for NASA to make available upon re

where such opinions and orders have a quest by members of the public to the

precedential significance, such as opinfullest extent practicable all information

ions of the NASA Board of Contract and other identifiable agency records

Appeals. under its jurisdiction, as described in (ii) Those statements of NASA policy Subpart 2 of this part, except to the and interpretations which have been extent that they may be exempt from adopted by NASA and are not published

or

in the FEDERAL REGISTER, but which may tion and other records available to the be relied upon by NASA as precedents. public. Various other publications are on

(iii) Administrative staff manuals sale by the U.S. Superintendent of Docu(or similar issuances) and instructions ments, the Clearinghouse for Federal to staff that affect a member of the pub Scientific and Technical Information lic. This does not apply to materials (Department of Commerce), and, in cerwhich do not concern the public, such as tain cases, by NASA, or by commercial manuals or other issuances on property publishers. Information and records or fiscal accounting, budget administra which have been made available by pubtion, vehicle maintenance, personnel ad lication will not be reproduced at NASA ministration, and other proprietary Information Centers, as set forth in functions of NASA.

§ 1206.401, unless they cannot be pur(2) In connection with all records re chased from readily available sources. quired to be made available or published under this paragraph (b), identifying

$ 1206.202 Creation of records. details may be deleted to the extent re

Records will not be created by comquired to prevent a clearly unwarranted

piling selected items from the files at invasion of personal privacy. However, the request of a member of the public, in each case the justification for the de

nor will records be created to provide the letion shall be explained fully in writing.

requestor with such data as ratios, A copy of such justification will be at

proportions, percentages, frequency distached to the front of the record and

tributions, trends, correlations, submitted to the member of the public comparisons. seeking the record from which the deletion was made.

$ 1206.203 Records of other agencies. (3) In connection with all records re

Where a record is requested which is quired to be made available or published

of concern to an agency other than under this paragraph (b) which are is

NASA, and such other agency has a parasued, adopted, or promulgated after

mount interest in the record requested, July 4, 1967, except to the extent they

the request will be referred to that agency are exempt from disclosure under Sub

for a decision whether to disclose it, after part 3 of this part, a current index pro

consultation with any other interested viding identifying information will be

agencies. Where a record requested from maintained and made available for pub NASA is the exclusive concern of anlic inspection and copying or purchase.

other agency, the request will be referred (4) A final order, opinion, statement

to that other agency and the party who of policy, interpretation, or staff man

requested it will be notified thereof. ual or instruction that affects a member of the public may be relied upon, used § 1206.204 Incorporation by reference. or cited as precedent by NASA against

Matter which is reasonably available any member of the public only if it has

to the members of the public affected been indexed and either made available or published as provided by this para

thereby shall be deemed published in the

FEDERAL REGISTER (pursuant to the Fedgraph (b) or if the member of the pub

eral Register Regulation on Incorporalic has actual and timely notice of the

tion by Reference, 1 CFR Part 20). terms thereof.

(c) Other agency records. In addi & 1206.205 Availability for copying. tion to the records made available or

Except as provided in § 1206.201, the published under paragraphs (a) and (b) of this $ 1206.200, NASA shall, upon

availability of information or other recrequest for other identifiable records

ords for inspection shall include the opmade in accordance with this part, make

portunity to make or to purchase copies. such records promptly available to any

Subpart 3—Exemptions person, unless they are exempt from disclosure under Subpart 3 of this part, or $ 1206.300 Exemptions. unless they may be purchased from

Title 5, United States Code, section other readily available sources, as pro

552 authorizes exemptions from disclovided in $ 1206.201.

sure of information and agency records $ 1206.201 Information and records

concerning matters that are: which have been published.

(a) Specifically required by Executive Publication in the FEDERAL REGISTER order to be kept secret in the interest of is a means of making certain informa the national defense of foreign policy.

Included, but not by way of Imitation, formation which is customarily privileged are the following:

or is appropriately given to an agency in (1) Matters classified under Executive confidence is applicable regardless of the Order 10501.

presence of the element of commerce or (2) Matters classified or exempted un finance, e.g., 18 U.S.C. 1905. der other Executive orders now or here (2) Examples of information protected after issued.

under this exemption are research de(b) Related solely to the internal signs, salary schedules, business sales personnel rules and practices of NASA. statistics, inventories, customer lists, Included, but not limited to, are the fol scientific or manufacturing processes or lowing:

developments, negotiation positions or (1) Matters of personnel administra requirements in the case of labor-mantion, including personnel policies, inter agement mediations, draft audit reports, pretations respecting personnel ques technical or scientific data or other intions, and all other internal matters of formation submitted in or with an applipersonnel administration.

cation for a research grant or in or with (2) Information related exclusively to a report while research is in progress, as internal administration and manage well as information customarily subject ment of NASA and which are for guid to the doctor-patient, lawyer-client, ance of agency personnel only, including, lender-borrower, and other such privibut not limited to, guidelines and pro leges. cedures for NASA investigators or ex (3) The exemption set forth in this aminers; instructions to NASA negotia paragraph (d) also covers formulae, detors, including information relating to signs, drawings, research data and comthe cost or sales price at which NASA is parable information, which are signifioffering to purchase, sell or lease ma cant not as records but as items of terials, equipment, facilities, services, valuable property. land or other property; and information (e) Interagency or intraagency memorelating to the circumstances under

randums or letters which would not be which NASA will conduct unannounced available by law to a party other than inspections or audits of regulated trans

an agency in litigation with NASA. For actions to determine compliance with

purposes of this exemption, the term regulatory requirements.

“memorandums or letters" includes doc(c) Specifically exempted from dis

uments, records, reports, and all other closure by statute. Records exempted items of an informational nature. Infrom disclosure under this provision in

cluded, but not by way of limitation, are clude records coming within any statu the following: tory provision which specifically exempts (1) All internal memoranda which a matter from disclosure, prohibits dis

would not routinely be disclosed to a closure except as authorized by law, pro

party other than a Government agency vides for disclosure only as authorized

through the discovery process in litigaby law, or otherwise protects from dis

tion with NASA or the U.S. Government, closure.

such as internal drafts or memoranda (d) Trade secrets and commercial or

between officials or agencies; opinions, financial information obtained from a interpretations, and evaluations preperson and privileged or confidential. In

pared by staff personnel or consultants cluded, but not by way of limitation, are for the use of NASA; records of the the following:

deliberations of NASA staff groups or (1) Information obtained by the Gov advisory committees; staff criteria or ernment through questionnaires, or other guidelines used for auditing or ininquiries, contract proposals, and other spection purposes; and documents or information the disclosure of which information which the agency has rewould either divulge trade secrets, com ceived or generated before it commercial or financial information of the pletes the process of awarding a conperson submitting such information and tract or issuing an order, decision, or considered by him to be confidential and regulation; agency plans or materials proprietary, or would offend a pledge of that are in process of preparation or deconfidentiality given by the Government velopment and are likely to be revised (such as an agreement not to disclose before being finalized, such as budget experimenter's data), or the understand proposals, long range plans or studies, ing upon which the information was sub drafts of speeches or statements, or legismitted. The protection afforded to in lative proposals; agency plans (such as

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