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relates. IPMR material which relates to subject matter not covered in FPMR should ordinarily be filed at the end of the part.
Authority for IPMR system.
The Department of the Interior Property Management Regulations System is prescribed by the Secretary pursuant to authority conferred by:
(a) Public Law 89-554, approved September 6, 1966, 5 U.S.C. 301 (Supp. III, 1965-1967), (80 Stat. 379).
(b) The Federal Property and Administrative Services Act of 1949 (63 Stat. 377), as amended, 40 U.S.C. 486 (c). (c) Other authorities specifically cited in the text, and
(d) FPMR 101-1.108.
Applicability of IPMR.
IPMR are applicable to all Bureaus and Offices in the Department of the Interior unless otherwise indicated in IPMR or provided by law.
§ 114-1.108 Departmental implementation and supplementation of FPMR. The Department will issue supplemental instructions (IPMR) to:
(a) Expand upon material already covered in the basic FPMR. In the absence of any supplemental instructions, the basic FPMR material shall govern.
(b) Incorporate property management policies and procedures related to subject matter not covered in FPMR. § 114-1.109 Numbering in IPMR sys
(a) Numbering in the IPMR system generally conforms to that used in FPMR, except that the number "114" is used in lieu of "101" to identify the Department of the Interior.
(b) IPMR issued to incorporate instructions not covered in the FPMR System, as referred to in § 114-1.108 (b), will be numbered "50" or higher to identify the section, subpart, or part, as appropriate.
Bureau and Office
Bureau regulations codified into the FPMR System will be identified by alphabetical designation immediately following the Department Code (114), as specified below:
§ 114-1.109-50 codification.
114A-Office of the Secretary. 114B-Office of Management Operations.
Deviations from mandatory provisions of FPMR (as provided in 41 CFR 101-1.110) and IPMR shall be kept to a minimum. Deviations in both individual cases and classes of cases must be approved in advance by the Assistant Secretary for Administration. Requests for approval of such deviations shall be submitted by the heads of Bureaus and Offices to the Assistant Secretary for Administration citing the specific part of FPMR or IPMR from which it is desired to deviate, setting forth the nature of the deviation and the reasons for the action requested.
PART 114-3-ANNUAL REAL
114-3.104 Source of data. 114-3.105 Agency liaison.
Subpart 114-3.1-General Provisions
§ 114-3.201 Reporting agency.
The inventory report shall be prepared and submitted by the Bureau or Office which has basic accountability for the property, with authority to assign, reassign, or dispose of it. Thus, where one bureau holds or occupies real property under a permit, or memorandum of agreement, from another bureau, whether within or outside of this Department, the bureau granting the permit, and not the bureau occupying the real property, is always the one which must report. If the grantee bureau has any reason to believe that the grantor bureau may not be reporting such property, this should be clarified in writing between the bu
reaus concerned, so that both no-reporting and duplicate reporting are avoided. § 114-3.204 Reports to be submitted.
Each Bureau and Office having basic accountability for real property shall prepare an annual inventory report to cover such property in accordance with detailed instructions found in FPMR 101-3.2, 101-3.49, and in the following paragraphs:
(a) Reports shall be prepared on GSA Forms 1166 and 1209, except when arrangements have been made to furnish detailed machine listings and punched cards as provided in IPMR 114-3.205.
(b) GSA Form 1166: Data on this form are transposed by GSA onto punch cards and mechanically printed. It is important, therefore, that special care be taken to follow the detailed GSA instructions, regarding number of digits, placing of decimal points, etc.
(1) Note that for purposes of this inventory, the reporting entity is an "installation". To increase the usefulness of this report, bureaus are urged to:
Report separately those units physically separate from each other, particularly if in different counties, or if such units have been separately authorized, individually mentioned in budget justification, serve as a different local population center, etc.
Coordinate this report with the accounting system and all other complementary reporting requirements, such as budget justification and preparation, quarters' surveys and reports, land utilization and status reports, etc. The more realistically "installation” is fitted in with the bureau's other needs for information, the more readily all such data can be cross-checked, and one submission serves several reporting requirements.
(2) Bureaus and Offices shall assign an agency control number (Block 2) to each installation. This number shall identify both this Department and the Bureau, e.g., I-LIA-118, or I-MBM-224.
(3) Block 3 of GSA Form 1166 shall be left blank when a new installation is reported for the first time. The GSA control number assigned to a new installation by GSA will be made available to the reporting bureau at the time the annual machine listing is distributed. This number should be reflected in any subsequent revision of the report for the installation.
(4) Blocks 13 and 19 should express "Dates acquired" by full years, e.g., 19101921 and not 1910-21.
(5) In the cost block (Block 16) enter a zero for each entry of public domain land, rather than leaving this block blank. Where cost of acquired land was less than $500, enter "N" (Negligible) and explain in remarks. Except for Historic Site lands held by the National Park Service, enter the estimated amount land acquired by donation or for a nominal sum would have cost if it had been purchased at the time.
(c) GSA Form 1209: The "Remarks" block shall include a summary statement describing the nature and causes of any major or significant changes occuring in all categories of real property being reported, as compared with the prior years report. For example, if a bureau's land holdings show a significant increase, it should be made clear whether this is due to continuing small acquisitions at most installations, or a few large acquisitions pursuant to a new program.
(d) Consolidated GSA Form 1166: Each Bureau and Office shall prepare and submit, in original only, a consolidated GSA Form 1166 report of all of its real property holdings as of June 30 each year. Only Blocks 1, 6, and 11 through 30 need be completed.
§ 114-3.205 Optional reporting method.
Any Bureau or Office desiring to submit its real property inventory in the form of a machine listing supported by punch cards shall notify the Director of Management Operations so that appropriate arrangements can be made with the central office of GSA.
§ 114-3.206 Preparation and due dates. The annual inventory report on GSA Forms 1166 and 1209 shall be prepared as of June 30 each year and transmitted to reach the Director of Management Operations, Office of the Assistant Secretary for Administration by not later than August 21, in the number of copies indicated below:
GSA Form 1166-An original and one copy. A complete file of all current individual installation reports shall be maintained by the bureau headquarters office.
GSA Form 1209-An original and two copies and one copy to be retained by the bureau headquarters office.
Consolidated GSA Form 1166-An original only is required for retention and use by the Director of Management Operations.
114 43.315-2 114-43.315-3 114-43.315-5
114 43.317 114-43.317-1 114 43.319
Information of availability. Fair value reimbursement. Procedure for effecting transfers.
Contractor inventory. Reimbursement for available contractor inventory.
Costs and proceeds.
Costs of care and handling.
AUTHORITY: The provisions of this Part 114-43 issued under 5 U.S.C. 301, sec. 205 (c), 63 Stat. 390; 40 U.S.C. 486 (c).
SOURCE: The provisions of this Part 114-43 appear at 34 F.R. 1020, Jan. 23, 1969, unless otherwise noted.
Scope of part.
This part applies to all available and excess personal property under the jurisIdiction of Bureaus and Offices of the Department of the Interior, exclusive of foreign excess property as defined in IPMR 114-43.104-53.
The head of each Bureau and Office shall ensure that all personal property held by each Accountable Officer under his jurisdiction is continuously examined to determine that which is "available" and shall promptly facilitate the transfer of property so identified as provided in this part. Although the system which will best serve as a means of identifying unneeded property may vary between bureaus, or between offices within a bureau, it should include provisions for:
(a) Periodically reviewing stores and equipment records to identify items which may be on hand in excess of program requirements.
(b) Periodically reviewing and evaluating equipment utilization reports and physical inventories of nonexpandable property to identify idle or unneeded property.
Reassignment of property within executive agencies.
Available personal property shall be screened against Department of the Interior needs in accordance with this section before it is determined to be excess. The authority to reassign or to transfer
available personal property has been delegated to heads of bureaus and offices in 205 DM 9.
§ 114-43.102-50 Holding bureau utilization.
Each Bureau and Office holding available personal property (see definition in IPMR 114-43.104-50) shall ensure that its own offices are afforded an opportunity to utilize such property either prior to or simultaneously with circularization of other Bureaus and Offices of the Department.
§ 114-43.102-51 Screening nonreportable available property.
(a) Nonreportable available property should not be routinely circularized within the Department, except in special instances where the holding office has reason to believe there may be general interest in the property. Instead, the holding office should make the availability of nonreportable property known to other Interior offices, and other Federal agencies in the area, to the extent the nature, amount, and condition of such property warrants. Often a telephone call to Federal agencies in the area may be all that is required to support a finding of excess and surplus.
(b) When no further Federal utilization is found for nonreportable personal property, a determination of surplus shall be made in writing and made a part of the disposal file. Surplus nonreportable property shall be processed for disposal in accordance with applicable provisions of FPMR 101-44 and 101-45. § 114-43.102-52 Screening reportable available property.
Reportable available property shall be circularized simultaneously to the offices listed in this section, except where its nature, location, or condition virtually precludes further utilization by such offices. Property not transferred as a result of the screening prescribed herein should be determined to be excess to the needs of the Department of the Interior and promptly reported to the appropriate GSA regional office in accordance with FPMR 101-43.311. The excess determination should be evidenced in writing and made a part of the disposal
file. Only one copy of each availability notice is required by the offices listed unless otherwise indicated:
(a) Director of Management Operations, Office of the Assistant Secretary for Administration, Department of the Interior, Washington, D.C. 20240.
(b) Regional Solicitor, Room 1400, Building No. 67, Denver Federal Center, Denver, Colo. 80225.
Regional Solicitor, 7759 Federal Building, 300 North Los Angeles Street, Los Angeles, Calif. 90012.
Regional Solicitor, Second Bank Building, 420 Chestnut Street, Philadelphia, Pa. 19106.
Regional Solicitor, Suite 3426, Federal Building, 125 South State Street, Salt Lake City, Utah 84111.
Regional Solicitor, Post Office Box 3621, Federal Building, 1002 Holladay Street, Portland, Oreg. 97208.
Regional Solicitor, E-2753, 2800 Cottage Way, Sacramento, Calif. 95825.
Regional Solicitor, Post Office Box 166, Rooms 62-66, Federal Building, Anchorage, Alaska 99501.
Regional Solicitor, Post Office Box 3156 (Zip Code 74101), U.S. Post Office and Federal Office Building, 333 West Fourth Street, Room 342, Tulsa, Okla. 74103. (c) Bonneville Power Administration (2 copies), Procurement Section, Post Office Box 3621, Portland, Oreg. 97208. (d) Bureau of Commercial Fisheries (2 copies each).
Property Management Officer, Bureau of Commercial Fisheries, 6116 Arcade Building, 1319 Second Avenue, Seattle, Wash. 98101.
Property Management Officer, Bureau of Commercial Fisheries, Post Office Box 1668, Juneau, Alaska 99801.
Property Management Officer, Bureau of Commercial Fisheries, Federal Building, 144 First Avenue South, St. Petersburg, Fla. 33701.
Property Management Officer, Bureau of Commercial Fisheries, Federal Building, 14 Elm Street, Gloucester, Mass. 01930. Property Management Officer, Bureau of Commercial Fisheries, 5 Research Drive, Ann Arbor, Mich. 48103.
Assistant Regional Director for Administration, Bureau of Commercial Fisheries, Federal Building (Customshouse), 300 South Ferry Street, Terminal Island, Calif. 90731. Property Management Officer, Bureau of Commercial Fisheries, Post Office Box 3830, Honolulu, Hawaii 96812.
(e) Geological Survey (3 copies each). Chief, Branch of Service and Supply, Geological Survey, Washington, D.C. 20242. Management Officer, Geological Survey, 345 Middlefield Road, Menlo Park, Calif. 94025.
Management Officer, Geological Survey, Building 25, Federal Center, Denver, Colo. 80225.
(f) Bureau of Indian Affairs. Division of Property and Supply Manage
ment, Bureau of Indian Affairs, 1951 Constitution Avenue NW., Washington, D.C. 20242.
Aberdeen Area Office, Bureau of Indian Affairs, 820 South Main Street, Aberdeen, S. Dak. 57401. Albuquerque Area Office, Bureau of Indian Affairs, 5301 Central Avenue NE., Post Office Box 8327, Albuquerque, N. Mex. 87108. Minneapolis Area Office, Bureau of Indian Affairs, 1312 West Lake Street, Minneapolis, Minn. 55408. Muskogee Area Office, Bureau of Indian Affairs, Federal Building, Muskogee, Okla. 74401.
Navajo Area Office, Bureau of Indian Affairs,
Post Office Box 1060, Gallup, N. Mex. 87301. Anadarko Area Office, Bureau of Indian Affairs, Federal Building, Anadarko, Okla. 73005.
Billings Area Office, Bureau of Indian Af
fairs, 316 North 26th Street, Billings, Mont. 59101.
Sacramento Area Office, Bureau of Indian Affairs, 2550 Fair Oaks Boulevard, Post Office Box 749, Sacramento, Calif. 95825. Juneau Area Office, Bureau of Indian Affairs, Box 3-8000, Juneau, Alaska 99801. Phoenix Area Office, Bureau of Indian Affairs, 124 West Thomas Road, Post Office Box 7007, Phoenix, Ariz. 85011. Portland Area Office, Bureau of Indian Affairs, 1425 Northeast Irving Street, Post Office Box 3785, Portland, Oreg. 97208. Cherokee Agency, Bureau of Indian Affairs, Cherokee, N.C. 28719.
Seminole Agency, Bureau of Indian Affairs, 6075 Stirling Road, Hollywood, Fla. 33024. (g) Bureau of Land Management (2 copies each).
Division of Administrative Services, Bureau of Land Management, 18th and C Streets NW., Washington, D.C. 20240. Portland Service Center, Bureau of Land Management, 710 Northeast Holladay Street, Post Office Box 3861, Portland, Oreg. 97208.
State Director, Bureau of Land Management, Federal Building, Room 3022, Phoenix, Ariz. 85025.
State Director, Bureau of Land Management, 14023 Federal Building, 1961 Stout Street, Denver, Colo. 80202.
Denver Service Center, Bureau of Land Management, Federal Center, Building 50, Denver, Colo. 80225.
State Director, Bureau of Land Management, 555 Cordova Street, Anchorage, Alaska 99501.
State Director, Bureau of Land Management,
State Director, Bureau of Land Management,