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Office of the United States Courts or his paid in advance to the Superintend-
delegate shall submit written authoriza- ent of Documents, Government Printing
tions to the Director of the Federal Reg- Office, Washington, D.C. 20402.
ister specifying the quantities so required.

§ 15.11

Individual copies.

§ 15.5 Executive agencies.

Limited quantities of current or recent

The FEDERAL REGISTER shall be fur- copies may be obtained from the

nished without charge to officers and Superintendent of Documents at a price

employees of the United States in such determined by him.

numbers as are needed for official use.

Requests for placement on the FEDERAL

PART 16PREPARATION AND

REGISTER mailing list shall be made, in

TRANSMITTAL OF DOCUMENTS

writing, to the Director by the person in

GENERALLY

the agency concerned who is authorized

under $$ 4.1 and 4.5 of this chapter to

ORIGINAL AND COPIES

list offices and employees who need to Sec.

receive the FEDERAL REGISTER for official

16.1 Original and copies required.

16.2 Letters of transmittal.

use.

16.3 Letter form.

§ 15.6 Requisitions for quantity over- 16.4 Typewritten originals.

runs of specific issues.

16.5 Printed or processed documents.

16.6 Certified copies.

To meet requirements for special

16.7 Form of certification.

distribution of the FEDERAL REGISTER in 16.8 Signature.

substantial quantity, agencies may re- 16.9 Seal.

quest an overrun of a specific issue. Ad-

STYLE

vance printing and binding requisitions

(Standard Form 1), submitted by the

16.15 Punctuation, capitalization, orthog-

raphy.

agency directly to the Government Print-

16.16 Geographic names.
ing Office, must be received no later than

16.17 Descriptions of tracts of land.
12 noon of the day before publication.

ILLUSTRATIONS, TABULAR MATERIAL, AND FORMS.
& 15.7 Requisitions for quantity over-

16.20 Illustrations and tabular material.

runs of separate Part II issues.

16.21 Forms.

Whenever copies in substantial quan- AUTHORITY: The provisions of this Part 16
tity are required of a document esti- issued under sec. 6, 49 Stat. 501, as amended;
miated to fill at least sixteen FEDERAL 44 U.S.C. 306. Sec. 6, E.O. 10530, 19 F.R. 2709;
REGISTER pages (approximately 80 or 3 CFR 1954-1958 Comp.
more typewritten double-spaced pages), SOURCE: The provisions of this Part 16 ap-
such document may be published as a pear at 30 F.R. 15127, Dec. 7, 1965.
separate Part II of the FEDERAL REGISTER.

CROSS REFERENCE: For preparation of
Advance arrangements for this service

Presidential proclamations and Executive
must be made with the Office of the Fed-

orders, see Subchapter B of this chapter.

eral Register. Copies of any such Part

II may then be obtained by following the

ORIGINAL AND COPIES

procedure described in § 15.6.

$ 16.1 Original and copies required.

§ 15.8 Extra copies.

(a) Ordinarily an original and two

Requests for limited quantities of ex- duplicate originals or certified copies of
tra copies of a particular issue of the all documents required or authorized to
FEDERAL REGISTER for official use must be be published in the FEDERAL REGISTER
addressed to the Superintendent of

shall be submitted to the Office.
Documents, Government Printing Ofice, (b) Agencies submitting documents
Washington, D.C. 20402. Extra copies printed or processed on both sides shall
must be paid for by the agency or official furnish, in addition to an original, three
requesting them.

duplicate originals or certified copies.
PUBLIC SALE

(c) In the case of documents issued

outside the District of Columbia, certified
$ 15.10 Monthly or annual subscription. text may be submitted in lieu of the orig-

The daily issues of the FEDERAL REGIS- inal (see $ 12.8 of this chapter). The
TER shall be furnished to subscribers on a certified text must be replaced by the
monthly or an annual basis, at a price original document as soon as possible for
determined by the Administrative Com- filing as required by section 2 of the
mittee. The subscription price must be Federal Register Act.

a

$ 16.2 Letters of transmittal.

Letters of transmittal are not required,
but should be used whenever special
handling or treatment is desired. (See
Part 12 of this chapter.)
8 16.3 Letter form.

The Code of Federal Regulations
should never be amended by an instru-
ment in the form of a letter. In fact, a
letter is not an appropriate form for any
document prepared for publication in the
Rules and Regulations, Proposed Rule
Making, or Notices portions of the FED-
ERAL REGISTER.
$ 16.4 Typewritten originals.

In general, documents shall be type-
written on white bond paper approxi-
mately 8 by 1012 inches, shall
left-hand margin of approximately 112
inches, and a right-hand margin of ap-
proximately 1 inch, and shall be double-
spaced.
§ 16.5 Printed or processed documents.

Printed or processed documents may
be accepted for filing and publication.
The submitting agency shall obtain the
prior approval of the Director respecting
the suitability of such submission as an
archival original and as printer's copy.
Under no circumstances shall photo-
static copies be accepted as original
documents.
$ 16.6 Certified copies.

The certified copies or duplicate orig-
inals required under $ 16.1 shall be at-
tached to the original of all documents.
All copies shall be entirely clear and
legible. Copies of typewritten originals
shall consist of either positive photo-
stats on paper of a matte surface, elec-
trostatic copies, or the first two carbon
copies of the ribbon original. The time
of filing and publication shall be gov-
erned by the time when clear and legible
copies are submitted.
$ 16.7

Form of certification.
The copies of all documents required
or authorized to be filed with the Office,
except documents issued by the Pres-
ident, shall be certified substantially as
follows: “Certified to be a true copy of
the original”. Each such certification
shall be signed by a certifying officer
designated pursuant to $ 4.1 of this
chapter.
8 16.8 Signature.

All original and duplicate original doc-
uments shall be signed in ink. Initials

and impressed signatures shall not be ac-
ceptable. The name and title of the of-
ficial signing the document shall be
typed beneath his signature.
§ 16.9 Seal.

Affixation of a seal to original docu-
ments or certified copies is optional with
the issuing agency.

STYLE
$ 16.15 Punctuation, capitalization, or-

thography,
Punctuation, capitalization, orthog-
raphy, and other matters of style shall
conform in general to the most recent
edition of the United States Government
Printing Office Style Manual.
8 16.16 Geographic names.

The spelling of geographic names shall
conform to the most recent official deci-
sions of the Board on Geographic Names
established pursuant to the act of July
25, 1947 (61 Stat. 456; 43 U.S.C. 364a).
$ 16.17 Descriptions of tracts of land.

Descriptions of tracts of land shall
conform, so far as practicable, with the
most recent edition of the “Specifications
for Descriptions of Tracts of Land for
Use in Executive Orders and Proclama-
tions,” prepared by the Bureau of Land
Management, Department of the
Interior.
ILLUSTRATIONS, TABULAR MATERIAL, AND

FORMS
§ 16.20 Illustrations and tabular mate.

rial.
Whenever possible documents should
be so drafted as to make the inclusion of
illustrations and tabular material un-
necessary. If their inclusion cannot be
avoided, the documents will be assigned
to publication Schedule 3 ($ $ 12.15-
12.17), and the following provisions shall
apply:

(a) Illustrations. The original draw-
ings, or clear reproductions, of all maps,
charts, graphs, or other illustrations
shall be submitted to the Office six work-
ing days before the date on which pub-
lication is desired. A legible reproduc-
tion of the original illustration reduced
to a size approximating 8 by 101/2 inches,
shall appear as part of the original doc-
ument and the required certified copies.

(b) Tabular material. Tabular ma.
terial comprising more than two type-
written pages shall be forwarded to the

Office six working days before the date

EFFECTIVE-DATE STATEMENTS

on which publication is desired.

Sec.

17.41 Effective dates.

§ 16.21 Forms.

Subpart Citations of Authority

Tabulated blank forms for application,

17.45

registration, reports, contracts, and the

General requirements.

17.46 Agency responsibility; amendments.

like, and the instructions for preparing

17.47 Provision for flexibility.

such forms ordinarily shall not be pub-

PLACEMENT

lished in full. In lieu thereof there may

be submitted for publication a simple 17.50 Coverage of single section.

17.51 Blanket coverage.

statement describing the function of the

17.52 Combined blanket and separate cov-

form and indicating the place, or places,

erage.

where copies may be obtained.

17.53 Combined blanket coverage.

17.54 Documents involving various amend-

ments.

PART 17-PREPARATION OF DOCU-

17.55 Non-statutory elements.

MENTS SUBJECT TO CODIFICATION

FORM

Subpart A-General Requirements

17.60 General.

Sec.

17.61 Statutory materials.

17.1 General provisions.

17.62 Non-statutory materials.

17.2 Descriptions of organization.

AUTHORITY: The provisions of this Part 17

17.3 Orderly development.

issued under sec. 6, 49 Stat. 501, as amended,

CODE STRUCTURE

sec. 11, 67 Stat. 388, as amended; 44 U.S.C.

306, 311. Sec. 6, E.O. 10530, 19 F.R. 2709;

17.4 Titles.

3 CFR 1954–1958 Comp.

17.5 Chapters.

17.6 Parts.

SOURCE: The provisions of this Part 17 ap-

17.7 Sections.

pear at 30 F.R. 15128, Dec. 7, 1965.

17.8 Subtitles.

CROSS REFERENCE: For preparation of Presi-

17.9 Subchapters.

dential proclamations and Executive orders,

17.10 Subparts and undesignated center

see Subchapter B of this chapter.

heads.

NORMAL NUMBERING

Subpart A-General Requirements

17.12 Titles.

$ 17.1 General provisions.

17.13 Chapters.

17.14 Parts.

All documents subject to codification

17.15 Sections.

shall be drafted as amendments to the

17.16 Internal divisions of sections.

Code of Federal Regulations and pre-

17.17 Subtitles, subchapters, and subparts. pared in accordance with the provisions

17.18 Reservation of numbers.

of this part and of Part 16 of this chap-

SPECIAL NUMBERING PROBLEMS

ter before submission to the Office.

17.20 Addition of new units between exist-

Each such document shall contain a

ing units.

promulgation statement precisely de-

17.21 Vacated numbers.

scribing the relationship of the new pro-

17.22 Keying to agency numbering systems. visions to existing provisions of the Code.

17.23 Statements of general policy; inter-

pretations.

§ 17.2 Descriptions of organization.

HEADINGS

The Director is authorized to designate

documents submitted under section 3

17.26 Required Code headings.

17.27 Additional captions.

(a) (1) of the Administrative Procedure

17.28 Tables of contents.

Act as "documents subject to codifica-

17.29 Composition of part headings.

tion" under special agreement with the

AMENDMENTS

issuing agency. Such agreements shall

be based on a formal statement, signed

17.32 General requirements.

by the head of the agency, to the effect

REFERENCES

that (a) publication in the Code is neces-

17.34 General requirements.

sary or desirable for the effective dis-

17.35 References to FEDERAL REGISTER.

charge of the agency's functions or ac-

17.36 References between or within titles of

tivities, and (b) publication in the Code

the Code.

17.37 Parallel citation of FEDERAL REGISTER

may be discontinued by order of the Ad-
and Code.

ministrative Committee for failure of
17.38 References to 1938 edition of Code. the agency to keep publication current.

$ 17.3 Orderly development.

For the purpose of assuring orderly development along practical lines, the Director is authorized to establish new tities in the Code and to rearrange existing titles and subordinate assignments. Before taking such actions, the Director shall consult with all agencies directly affected by a proposed change.

CODE STRUCTURE $ 17.4 Titles.

The major divisions of the Code are titles, which bring together broadly related governmental functions. $ 17.5 Chapters.

The normal divisions of titles are chapters, which are assigned to the various agencies within titles descriptive of the subject matter covered by the agencies' rules and regulations. § 17.6 Parts.

The normal divisions of chapters are parts. A part should consist of a unified body of rules or regulations applying to a specific function of the issuing agency or devoted to specific subject matter under control of the issuing agency. Parts are normally assigned to chapters as follows: Chapter I, Parts 1 to 199; Chapter II, Parts 200 to 299; Chapter III, Parts 300 to 399; etc. $ 17.7 Sections.

The normal divisions of parts are sections. The section is the basic unit of the Code. It should consist of a short, simple presentation of one principal proposition. 8 17.8 Subtitles.

Subtitles may be used to distinguish between material emanating from an overail office or agency and the material issued by its various components. Subtitles may also be used to otherwise group chapters within a title. § 17.9 Subchapters.

Subchapters may be used to group related parts within a chapter. § 17.10 Subparts and undesignated cen

ter heads. Subparts or undesignated center heads may be used to group related sections within a part. Undesignated center heads may also be used to group sections within a subpart.

NORMAL NUMBERING & 17.12 Titles.

Titles are numbered consecutively in Arabic throughout the Code. $ 17.13 Chapters.

Chapters are numbered consecutively in Roman capitals throughout each title. § 17.14 Parts.

Parts are numbered in Arabic throughout each title. § 17.15 Sections.

Sections are numbered in Arabic throughout each part. A section number shall include the number of the part set off by a decimal point. Thus, the section number for section 15 within Part 17 is $ 17.15. § 17.16 Internal divisions of sections.

Whenever internal divisions are necessary, sections shall be subdivided into paragraphs, paragraphs into subparagraphs, and subparagraphs into subdivisions, designated as follows:

Illustrative Terminology:

symbol Paragraph

(a) Subparagraph

(1) Subdivision

(1) § 17.17 Subtitles, subchapters, and sub

parts. Subtitles and subchapters are lettered consecutively in capitals throughout the title and the chapter respectively. Subparts may be lettered in capitals or may be undesignated. § 17.18 Reservation of numbers.

Where related parts or related sections are grouped under a heading as provided for in $s 17.9 and 17.10, numbers should be reserved at the end of each group to allow for expansion.

SPECIAL NUMBERING PROBLEMS 8 17.20 Addition of new units between

existing units. (a) If it becomes necessary to introduce a new part or section between existing parts or sections the new part or section shall be designated by the addition of a lowercase letter to the preceding part or section number. Thus, & part introduced between Parts 31 and 32 would be numbered Part 31a, and a section introduced between $ 31.1 and $ 31.2 would be numbered § 31.1a.

1

(b) If it should become necessary to introduce a paragraph between existing paragraphs, and revision of the entire section is not desirable, the new paragraph shall be designated by the addition of a hyphen and Arabic number to the letter designating the preceding paragraph. Thus, a paragraph introduced between paragraphs (a) and (b) would be numbered as paragraph (8-1).

(c) Should it become necessary to introduce a unit smaller than a paragraph between existing units, the entire paragraph should be revised. § 17.21 Vacated numbers.

Whenever a number is vacated by a revocation, the remaining elements in the overall unit shall retain their old numbers until the overall unit is completely revised. Prior to revision, the vacated number may

be marked: [Reserved). 8 17.22 Keying to agency numbering

systems. The keying of section numbers to make them correspond to particular numbering systems in use by the agency shall be permitted only when, in the opinion of the Director, the keying will be of benefit both to the agency and to the public. In all cases prior approval for the use of keying systems shall be obtained from the Director. § 17.23 Statements of general policy;

interpretations. Whenever a statement of general policy or interpretation, submitted pursuant to section 3(a) (3) of the Administrative Procedure Act, applies to an entire part, it should be included in, or appended to, that part. Similarly, whenever a statement of policy or interpretation applies to a specific section it should be appended to that section Statements of policy and interpretations of broader scope should be assigned to a part or group of parts within the chapter affected.

HEADINGS § 17.26 Required Code headings.

(a) The title, chapter, and part heading, in that order, shall be set forth in full on separate lines at the beginning of each document. Subtitle, subchapter, and subpart headings shall also be set forth if applicable.

(b) Each section shall be given a brief descriptive heading. The section head

ing shall precede the text on a separate line, $ 17.27 Additional captions.

(a) For the purpose of publication in the daily FEDERAL REGISTER, a brief caption more specifically describing the scope of a document constituting a partial amendment of the material within a part shall be provided immediately below the part heading.

(b) Agencies using regulation numbers or other identifying symbols shall place them in brackets centered immediately above the part heading. 17.28 Tables of contents.

Tables of contents shall be used whenever a new part is introduced or an existing part is completely revised and whenever a group of sections is revised or added and set forth as a subpart or otherwise separately grouped under a centerhead. These tables shall precede the text of the rules or regulations and shall list the headings for the sections to which they are applicable. $ 17.29 Composition of part headings.

A part heading should indicate briefly the general subject matter of the material appearing in the part. The use of phrases such as "Regulations under the act of July 26, 1955" or other expressions which are not descriptive of the subject matter should be avoided. Introductory expressions such as "Regulations governing" or "Rules applicable to" should not be used.

AMENDMENTS $ 17.32 General requirements.

(a) When necessary for clarity, each amendatory document should include a brief statement of the nature and extent of the changes made.

(b) The number and heading of each section amended shall be set forth in full on a separate line.

(c) The text of each typographical unit amended shall be set forth in full as amended.

(d) Asterisks shall be used to indicate ellipsis of text retained without change. A separate line of five asterisks shall be used to indicate the ellipsis of one or more complete typographical units. A run-in line of three asterisks shall be used to indicate ellipsis of anything less than a complete typographical unit (see $ 40.15 of this chapter).

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