Office of the United States Courts or his
delegate shall submit written authoriza-
tions to the Director of the Federal Reg-
ister specifying the quantities so required.
§ 15.5 Executive agencies.

The FEDERAL REGISTER shall be fur-
nished without charge to officers and
employees of the United States in such
numbers as are needed for official use.
Requests for placement on the FEDERAL
REGISTER mailing list shall be made, in
writing, to the Director by the person in
the agency concerned who is authorized
under §§ 4.1 and 4.5 of this chapter to
list offices and employees who need to
receive the FEDERAL REGISTER for official
use.

§ 15.6 Requisitions for quantity over-
runs of specific issues.

To meet requirements for special
distribution of the FEDERAL REGISTER in
substantial quantity, agencies may re-
quest an overrun of a specific issue. Ad-
vance printing and binding requisitions
(Standard Form 1), submitted by the
agency directly to the Government Print-
ing Office, must be received no later than
12 noon of the day before publication.
§ 15.7 Requisitions for quantity over-
runs of separate Part II issues.

Whenever copies in substantial quan-
tity are required of a document esti-
mated to fill at least sixteen FEDERAL
REGISTER pages (approximately 80 or
more typewritten double-spaced pages),
such document may be published as a
separate Part II of the FEDERAL REGISTER.
Advance arrangements for this service
must be made with the Office of the Fed-
eral Register. Copies of any such Part
II may then be obtained by following the
procedure described in § 15.6.

§ 15.8 Extra copies.

Requests for limited quantities of ex-
tra copies of a particular issue of the
FEDERAL REGISTER for official use must be
addressed to the Superintendent of
Documents, Government Printing Office,
Washington, D.C. 20402. Extra copies
must be paid for by the agency or official
requesting them.

PUBLIC SALE

§ 15.10 Monthly or annual subscription.
The daily issues of the FEDERAL REGIS-
TER Shall be furnished to subscribers on a
monthly or an annual basis, at a price
determined by the Administrative Com-
mittee. The subscription price must be

ORIGINAL AND COPIES

§ 16.1 Original and copies required.

(a) Ordinarily an original and two
duplicate originals or certified copies of
all documents required or authorized to
be published in the FEDERAL REGISTER
shall be submitted to the Office.

(b) Agencies submitting documents
printed or processed on both sides shall
furnish, in addition to an originai, three
duplicate originals or certified copies.

(c) In the case of documents issued
outside the District of Columbia, certified
text may be submitted in lieu of the orig-
inal (see § 12.8 of this chapter). The
certified text must be replaced by the
original document as soon as possible for
filing as required by section 2 of the
Federal Register Act.

The Code of Federal Regulations
should never be amended by an instru-
ment in the form of a letter. In fact, a
letter is not an appropriate form for any
document prepared for publication in the
Rules and Regulations, Proposed Rule
Making, or Notices portions of the FED-
ERAL REGISTER.

§ 16.4 Typewritten originals.

In general, documents shall be type-
written on white bond paper approxi-
mately 8 by 101⁄2 inches, shall have a
left-hand margin of approximately 12
inches, and a right-hand margin of ap-
proximately 1 inch, and shall be double-
spaced.
§ 16.5

Printed or processed documents.
Printed or processed documents may
be accepted for filing and publication.
The submitting agency shall obtain the
prior approval of the Director respecting
the suitability of such submission as an
archival original and as printer's copy.
Under no circumstances shall photo-
static copies be accepted as original
documents.

The certified copies or duplicate orig-
inals required under § 16.1 shall be at-
tached to the original of all documents.
All copies shall be entirely clear and
legible. Copies of typewritten originals
shall consist of either positive photo-
stats on paper of a matte surface, elec-
trostatic copies, or the first two carbon
copies of the ribbon original. The time
of filing and publication shall be gov-
erned by the time when clear and legible
copies are submitted.

§ 16.7 Form of certification.

The copies of all documents required
or authorized to be filed with the Office,
except documents issued by the Pres-
ident, shall be certified substantially as
follows: "Certified to be a true copy of
the original". Each such certification
shall be signed by a certifying officer
designated pursuant to § 4.1 of this
chapter.

§ 16.8 Signature.

All original and duplicate original doc-
uments shall be signed in ink. Initials

Punctuation, capitalization, orthog-
raphy, and other matters of style shall
conform in general to the most recent
edition of the United States Government
Printing Office Style Manual.

§ 16.16 Geographic names.

The spelling of geographic names shall
conform to the most recent official deci-
sions of the Board on Geographic Names
established pursuant to the act of July
25, 1947 (61 Stat. 456; 43 U.S.C. 364a).
§ 16.17 Descriptions of tracts of land.

Descriptions of tracts of land shall
conform, so far as practicable, with the
most recent edition of the "Specifications
for Descriptions of Tracts of Land for
Use in Executive Orders and Proclama-
tions," prepared by the Bureau of Land
Management, Department of the
Interior.

ILLUSTRATIONS, TABULAR MATERIAL, AND
FORMS

§ 16.20

Illustrations and tabular mate-

rial.
Whenever possible documents should
be so drafted as to make the inclusion of
illustrations and tabular material un-
necessary. If their inclusion cannot be
avoided, the documents will be assigned
to publication Schedule 3 (§§ 12.15-
12.17), and the following provisions shall
apply:

(a) Illustrations. The original draw-
ings, or clear reproductions, of all maps,
charts, graphs, or other illustrations
shall be submitted to the Office six work-
ing days before the date on which pub-
lication is desired. A legible reproduc-
tion of the original illustration reduced
to a size approximating 8 by 101⁄2 inches,
shall appear as part of the original doc-
ument and the required certified copies.

(b) Tabular material. Tabular ma-
terial comprising more than two type-
written pages shall be forwarded to the

17.61

17.62

FORM

Statutory materials.

Non-statutory materials.

AUTHORITY: The provisions of this Part 17

issued under sec. 6, 49 Stat. 501, as amended,

sec. 11, 67 Stat. 388, as amended; 44 U.S.C.

306, 311. Sec. 6, E.O. 10530, 19 F.R. 2709;

3 CFR 1954-1958 Comp.

SOURCE: The provisions of this Part 17 ap-

pear at 30 F.R. 15128, Dec. 7, 1965.

CROSS REFERENCE: For preparation of Presi-

dential proclamations and Executive orders,

see Subchapter B of this chapter.

Subpart A-General Requirements
§ 17.1
General provisions.

All documents subject to codification

shall be drafted as amendments to the

Code of Federal Regulations and pre-

pared in accordance with the provisions

of this part and of Part 16 of this chap-

ter before submission to the Office.

Each such document shall contain a

promulgation statement precisely de-

scribing the relationship of the new pro-

visions to existing provisions of the Code.

§ 17.2 Descriptions of organization.

The Director is authorized to designate

documents submitted under section 3

(a)(1) of the Administrative Procedure

Act as "documents subject to codifica-

tion" under special agreement with the

issuing agency. Such agreements shall

be based on a formal statement, signed

by the head of the agency, to the effect

that (a) publication in the Code is neces-

sary or desirable for the effective dis-

charge of the agency's functions or ac-

tivities, and (b) publication in the Code

may be discontinued by order of the Ad-

ministrative Committee for failure of

the agency to keep publication current.

(b) If it should become necessary to introduce a paragraph between existing paragraphs, and revision of the entire section is not desirable, the new paragraph shall be designated by the addition of a hyphen and Arabic number to the letter designating the preceding paragraph. Thus, a paragraph introduced between paragraphs (a) and (b) would be numbered as paragraph (a-1).

(c) Should it become necessary to introduce a unit smaller than a paragraph between existing units, the entire paragraph should be revised.

$ 17.23

Statements of general policy; interpretations.

Whenever a statement of general policy or interpretation, submitted pursuant to section 3(a)(3) of the Administrative Procedure Act, applies to an entire part, it should be included in, or appended to, that part. Similarly, whenever a statement of policy or interpretation applies to a specific section it should be appended to that section. Statements of policy and interpretations of broader scope should be assigned to a part or group of parts within the chapter affected.

HEADINGS

§ 17.26 Required Code headings.

(a) The title, chapter, and part heading, in that order, shall be set forth in full on separate lines at the beginning of each document. Subtitle, subchapter, and subpart headings shall also be set forth if applicable.

(b) Each section shall be given a brief descriptive heading. The section head

Tables of contents shall be used whenever a new part is introduced or an existing part is completely revised and whenever a group of sections is revised or added and set forth as a subpart or otherwise separately grouped under a centerhead. These tables shall precede the text of the rules or regulations and shall list the headings for the sections to which they are applicable.

§ 17.29 Composition of part headings.

A part heading should indicate briefly the general subject matter of the material appearing in the part. The use of phrases such as "Regulations under the act of July 26, 1955" or other expressions which are not descriptive of the subject matter should be avoided. Introductory expressions such as "Regulations governing" or "Rules applicable to" should not be used.