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PART 31-U.S. GOVERNMENT
ORGANIZATION MANUAL

PUBLICATION AND FORMAT
Sec.
31.1 Publication required.
31.2 Format and indexes.

SCOPE 31.6 Executive agencies. 31.7 Congress and the courts. 31.8 Supplementary material.

LIAISON OFFICERS 31.11 Designation of special officers. 31.12 Duties of regular officers.

MANNER OF COMPILATION 31.16 Preparation of agency statements. 31.17 Agency review of drafts. 31.18 Other organization statements. 31.19 Apportionment of space.

OFFICIAL DISTRIBUTION 31.21 The Congress. 31.22 Congressional committees. 31.23 Judicial branch. 31.24 Executive agencies. 31.25 Governmental requisitions. 31.26 Extra copies.

PUBLIC SALE 31.28 Current edition of Manual.

AUTHORITY: The provisions of this Part 31 issued under sec. 6, 49 Stat. 501, as amended; 44 U.S.C. 306. Sec. 6, E.O. 10530, 19 F.R. 2709; 3 CFR 1954–1958 Comp.

SOURCE: The provisions of this part 31 appear at 30 F.R. 15132, Dec. 7, 1965, unless otherwise noted.

8 31.7 Congress and the courts.

Brief descriptions of the organization of the Congress and of agencies of the legislative and judicial branches shall be published in the Manual. § 31.8 Supplementary material.

Brief descriptions of the organization of quasi-official agencies and similar supplementary information may be included in the Manual if, in the opinion of the Director, the material is of sufficient public interest to warrant such inclusion.

LIAISON OFFICERS $ 31.1l Designation of special officers.

The Director shall request the agencies of the legislative and judicial branches and the quasi-official agencies represented in the Manual to designate special officers to maintain liaison with the Office of the Federal Register. § 31.12 Duties of regular officers.

Each liaison officer regularly designated under $ 4.1 of this chapter shall review for accuracy the statement of agency organization submitted pursuant to § 31.17, and shall cause to be supplied any supplementary information concerning his agency which is to be included pursuant to § 31.8.

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PUPLICATION AND FORMAT § 31.1 Publication required.

There shall be published, annually or at such times as may be determined by the Administrative Committee, a special edition of the FEDERAL REGISTER designated as the “United States Government Organization Manual.” $ 31.2 Format and indexes.

The Manual shall be separately published in handbook form, with appropriate indexes and ancillaries.

SCOPE 8 31.6 Executive agencies.

Brief descriptions of the organization of the various agencies of the executive branch shall be published in the Manual. The text shall be based on the descriptions of organization required to be published in the FEDERAL REGISTER by section 3(a) (1) of the Administrative Procedure Act.

The Office shall prepare an official draft of the descriptions of organization contemplated by $ 31.6. In addition to identifying principal organizational units, these descriptions shall plainly indicate the places at which the public may secure information or make submittals or requests. § 31.17 Agency review of drafts.

Each such official draft, together with related supplementary material, shall be submitted by the Office to the appropriate liaison officer for review as to accuracy. Changes in the official draft shall be limited to factual corrections and to the updating of text to reflect organization as of the cutoff date of the edition of the Manual in process. $ 31.18 Other organization statements.

Brief descriptions of the organization of agencies of the legislative and judicial branches and of quasi-official agencies shall be prepared and submitted to such printing and binding requisition (Standard Form 1). $ 31.26 Extra copies.

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All requests for extra copies of the Manual must be addressed to the Superintendent of Documents, Government Printing Office, Washington, D.C. 20402, and such copies must be paid for by the agency or official requesting them.

PUBLIC SALE 8 31.28 Current edition of Manual.

The Manual shall be placed on sale to the public by the Superintendent of Documents, Government Printing Office, Washington, D.C. 20402, at a price to be determined by him under the general direction of the Administrative Committee.

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agencies with a request that they be reviewed for accuracy. 8 31.19 Apportionment of space.

The Director is authorized to determine the apportionment of space in the Manual with a view to maintaining balance and uniformity of presentation.

OFFICIAL DISTRIBUTION $ 31.21 The Congress.

Each Member of the Congress shall be furnished two free copies of the Manual; and each Member shall be entitled to receive not more than ten additional free copies for official use. “Authorization for the furnishing of such additional copies shall be submitted in writing to the Director by the authorizing Member. (31 F.R. 15013, Nov. 30, 1966) $ 31.22 Congressional committees.

Each Congressional committee shall be entitled to receive copies of the Manual without charge in such numbers as are needed for official use. Requests for placement on the Manual mailing list shall be made in writing to the Director by the chairman of the committee or his delegate. $ 31.23 Judicial branch.

(a) Supreme Court. The Supreme Court of the United States shall be entitled to 18 copies of the Manual without charge.

(b) Other courts. The other constitutional courts and the legislative courts of the United States shall be entitled each to one copy of the Manual without charge. Authorization for furnishing such copies shall be submitted in writing to the Director of the Federal Register by the Director of the Administrative Office of the United States Courts or his delegate. $ 31.24 Executive agencies.

The head of each agency in the executive branch and each liaison officer designated under $ $ 4.1 and 31.11 of this chapter shall be entitled to one free copy of the Manual. $ 31.25

Governmental requisitions. Legislative, judicial, and executive agencies of the Federal Government may obtain at cost copies of the Manual for official use upon the timely submission to the Government Printing Office of a

32.10 Basic criteria. 32.11 Sources.

OFFICIAL DISTRIBUTION

32.15 The Congress. 32.16 The Supreme Court. 32.17 Executive agencies. 32.18 Governmental requisitions. 32.19 Extra copies.

PUBLIC SALE 32.22 Sale of annual volumes.

Subpart B-Weekly Compilation 32.30 Publication required. 32.31 Format and indexes. 32.40 Official distribution. 32.50 Public sale.

AUTHORITY: The provisions of this Part 32 Issued under sec. 6, 49 Stat. 501, as amended; 44 U.S.C. 306. Sec. 6, E.O. 10530, 19 F.R. 2709; 3 CFR 1954-58 Comp.

SOURCE: The provisions of this Part 32 appear at 30 F.R. 15133, Dec. 7, 1965. Subpart A-Annual Volumes

PUBLICATION AND FORMAT $ 32.1 Publication required.

There shall be published forthwith at the end of each calendar year, a special

edition of the FEDERAL REGISTER designated "Public Papers of the Presidents of the United States.” Ordinarily each volume shall cover one calendar year and shall be identified further by the name of the President and the period covered.

NOTE: This program started with the year 1957. $ 32.2 Coverage of prior years.

After conferring with the National Historical Publications Commission with respect to the need therefor, the Administrative Committee may from time to time authorize the publication of similar volumes covering specified calendar years prior to 1957.

NOTE: The Committee has approved the publication of volumes starting with the year 1945. $ 32.3 Format, indexes, ancillaries.

Each annual volume, divided into books whenever appropriate, shall be separately published in the binding and style deemed by the Administrative Committee to be suitable to the dignity of the office of President of the United States. Each volume shall be appropriately indexed and shall contain appropriate ancillary information respecting significant Presidential documents not published in full text.

during such term. Authorization for furnishing such copies shall be submitted in writing to the Director and signed by the authorizing Member. § 32.16 The Supreme Court.

The Supreme Court of the United States shall be entitled to 12 copies of the annual volumes. $ 32.17 Executive agencies.

The head of each department and the head of each independent agency in the executive branch of the Government shall be entitled to one copy of each annual volume upon application therefor in writing to the Director. § 32.18 Governmental requisitions.

Legislative, judicial, and executive agencies of the Federal Government may obtain, at cost, copies of the annual volumes for oficial use upon the timely submission to the Government Printing Office of a printing and binding requisition (Standard Form 1). § 32.19 Extra copies.

All requests for extra copies of the annual volumes must be addressed to the Superintendent of Documents, Government Printing Office, Washington, D.C. 20402. Extra copies must be paid for by the agency or oficial requesting them.

PUBLIC SALE § 32.22 Sale of annual volumes.

The annual volumes shall be placed on sale to the public by the Superintendent of Documents, Government Printing Office, Washington, D.C. 20402, at prices determined by him under the general direction of the Administrative Committee.

Subpart B-Weekly Compilation $ 32.30 Publication required.

There shall be published promptly, once each week, a special edition of the FEDERAL REGISTER designated “Weekly Compilation of Presidential Documents." § 32.31 Format and indexes.

The Weekly Compilation shall be published in the style and binding deemed by the Administrative Committee to be most suitable for public and official use. The Director of the Federal Register shall provide indexes and such other

SCOPE

32.10 Basic criteria.

The basic text of the volumes shall consist of oral utterances by the President or of writings subscribed by him. § 32.11 Sources.

(a) The basic text of the volumes shall be selected from: (1) Communications to the Congress, (2) public addresses, (3) transcripts of press conferences, (4) public letters, (5) messages to heads of state, (6) statements released on miscellaneous subjects, and (7) formal executive documents promul. gated in accordance with law.

(b) In general, ancillary text, notes, and tables shall be derived from oficial sources.

OFFICIAL DISTRIBUTION 32.15 The Congress.

Each Member of the Congress, during his term of office, shall be entitled to one copy of each annual volume published

finding aids as may be appropriate to
effective use.
§ 32.40 Official distribution.

The Weekly Compilation shall be furnished regularly to members of Congress and to officials of the legislative, judicial and executive branches of the Government in such numbers as are needed for official use. Authorization to make such distribution shall be made in writing to the Director and signed by the authorizing officer. Special needs for selected issues in substantial quantity shall be

filled by the timely submission to the
Government Printing Office of a printing
and binding requisition (Standard Form
1).
§ 32.50 Public sale.

The Weekly Compilation shall be placed on sale to the public by the Superintendent of Documents, Government Printing Office, Washington, D.C., 20402, at a price to be determined by him under the general direction of the Administrative Committee.

SUBCHAPTER E-DEFINITIONS

PART 40MEANING OF TERMS IN proved June 11, 1946 (60 Stat. 237, as THIS CHAPTER

amended; 5 U.S.C. 1001-1011). Sec.

$ 40.5 Agency, 40.1 Meaning of terms. 40.2 Act.

“Agency" means each authority, 40.3 Administrative Committee.

whether or not within or subject to re40.4 Administrative Procedure Act.

view by another agency, of the govern40.5 Agency.

ment of the United States other than 40.6 Code.

the Congress, the courts, or the Govern40.7

Director. 40.8 Document.

ments of the District of Columbia, the 40.9 Document having general applica

Commonwealth of Puerto Rico, or the bility and legal effect.

territories or possessions of the United 40.10 Document subject to codification. States. 40.11 Federal Register. 40.12 Office.

$ 40.6 Code. 40.13 Person.

“Code" means the Code of Federal 40.14 Publication day.

Regulations prepared and published by 40.15 Typographical unit.

the Office pursuant to section 11 of the 40.16 Working day.

act, as airended. AUTHORITY: The provisions of this part 40 issued under sec. 6, 49 Stat. 501, as amend- $ 40.7 Director. ed; 44 U.S.C. 306. Sec. 6, E.O. 10530, 19 F.R.

“Director” means the Director of the 2709; 3 CFR 1954–1958 Comp.

Office of the Federal Register, National SOURCE: The provisions of this Part 40 ap- Archives and Records Service, General pear at 30 F.R. 15133, Dec. 7, 1965.

Services Administration. $ 40.1 Meaning of terms.

§ 40.8 Document. As used in this chapter, unless the con

“Document” means any Presidential text otherwise requires, terms shall have

proclamation or Executive order, and the meanings ascribed in this part.

any rule, regulation, order, certificate, $ 40.2 Act.

code of fair competition, license, notice, “Act” means the Federal Register Act,

or similar instrument issued, prescribed, approved July 26, 1935, as amended (49 or promulgated by an agency, and any Stat. 500, as amended; 44 U.S.C. 301,

other instrument authorized or required et seq.).

by law to be published in the FEDERAL

REGISTER. § 40.3 Administrative Committee.

§ 40.9

Document having general appli“Administrative Committee" means the Administrative Committee of the

cability and legal effect. Federal Register established under sec- Document having general applicabil. tion 6 of the act.

ity and legal effect" means every docu

ment issued under proper authority pre$ 40.4 Administrative Procedure Act.

scribing a penalty or a course of conduct, “Administrative Procedure Act" means conferring a right, privilege, authority, the Administrative Procedure Act, ap- or immunity, or imposing an obligation,

and relevant or applicable to the general public, the members of a class, or the persons of a locality, as distinguished from named individuals or organizations. $ 40.10 Document subject to codifica

tion. “Document subject to codification" means any document which has general applicability and legal effect and which is in force and effect and relied upon by the issuing agency as authority for, or invoked or used in the discharge of, any of its functions or activities: Provided, That descriptions of organization published pursuant to section 3(a) (1) of the Administrative Procedure Act may be assigned to and published in the Code under special agreements authorized by § 17.2 of this chapter. & 40.11 Federal Register.

"FEDERAL REGISTER" means the daily issue of the FEDERAL REGISTER. § 40.12 Office.

"Office" means the Office of the Federal Register, National Archives and

Records Service, General Services Administration. § 40.13

Person. "Person” means any individual, partnership, association, or corporation. § 40.14 Publication day.

“Publication day" means the day designated by the date line of the FEDERAL REGISTER in which a document is published. The FEDERAL REGISTER is published Tuesday through Saturday. There is no publication on Sunday, Monday, or on the day after an official Federal holiday. $ 40.15 Typographical unit.

“Typographical unit” means a grammatical paragraph or an obvious segment of printed text similar in appearance to à paragraph. $ 40.16 Working day.

“Working day” means the period from 8:45 a.m. to 5:15 p.m., Monday through Friday of each week, except official Federal holidays.

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