CFM No. 2-642

Page 3 of 3
27 February 1976

V.

VI.

5. Identity and business relationship of each person entertained. Iden-
tification by name, title, or other designation must be sufficient to
establish specific identity of each individual. A title is not adequate
if held by more than one person (e.g., "Treasurer of X Company" is
adequate, but "X Company Representative" is not adequate). (The
use of "Northrop Private" or any similar technique is hereby complete-
ly discontinued.)

PROCEDURE

A. Each employee and consultant who requests reimbursement will:

1.

Summarize reimbursable costs on Form C-18, "Expense Report."
Enter the summary of each entertainment expense in the space
provided on the reverse side of Form C-18.

2. Report details required in Paragraph IV on Form C-18B.

3.

Attach receipts and all other pertinent records to Form C-18.

4. Submit approved Form C-18, with attachments, to Finance in the
manner prescribed by each profit center.

5. For accounting control, report all entertainment expenses on Form C-18, whether paid for by the employee/consultant or incurred by the employee/consultant for payment by the company.

COMPLIANCE

There will be strict compliance with the Corporate policy as stated in CPD No. 46 and the procedures established herein. Failure to follow the policy and these procedures, or the absence of any of the required documentation will be sufficient cause to refuse reimbursement. No exceptions will be permitted.

(1)

(2)

Receipt required where customary attach to this report. (3)
For Business Calls only.

Enter purpose of Conference or Entertainment and number of persons in attendance on reverse side. Attach Forms C-18A and C-168 as applicable. PRIVATE AUTOMOBILE ITINERARY AND MILEAGE WHILE IN TRAVEL STATUS (Use an attachment if additional space is needed) TOTAL

FROM

DATE

-TO

DATE

TRI?
MILEAGE MILEAGE

EXPENSES TO BE PAID BY NORTHROP(Use an attachment if additional space is needed)

SUPPLIER

List amounts charged to Northrop by Air Travel Card, Gasoline Credit Card, etc. Attach original receipts
DATE
DESCRIPTION (FROM TO)

VIA

VIPA

DATE

INSTRUCTIONS FOR PREPARATION OF EXPENSE REPORT

EXPENSES

A resonable amount will be allowed for necessary expenses actually incurred by the employee which he would not no:mally be called upon to pay if living at home, such as:

MEALS/PER DIEM. Actual and reasonable costs of meals consistent with prevailing costs in the area. Division policy shall govern per diem. Justification and receipts are required if costs exceed Division-established guidelines. LODGING. Actual and reasonable cost. Attach receipt.

BAGGAGE HANDLING. Cost of handling baggage. No receipt required.

CARFARE AND TAXICAB FARES. From plant or home or from hotel to station, and from station to plant or home or hotel, and other necessary business trips at points of travel.

TELEPHONE AND TELEGRAPH EXPENSE. Limited to calls and messages on Company business. TRANSPORTATION EXPENSES. Tickets for Air, Rail, and Standard Pullman transportation should be obtained through the Company. As a general rule, commercial airline fare for any standard class other than first-class accommodations will be allowable. Receipts are required in all cases except for local or bus fares where it is not customary for the carrier to issue them.

TRAVEL BY OWN AUTOMOBILE. In the event an employee is required by the Company to use his own automo-
bile for traveling for business purposes while in travel status, he will be paid at the approved rate per mile. The
mileage will be computed from starting place to destination, and the mileage shown by Rand McNally Standard
Highway Mileage Guide will be used as a guide to test mileage shown.

CAR RENTALS. All rentals of automobiles shall be made in the Company's name rather than the employee's
name. Also, the employee shall not purchase full collision coverage from the rental agency (rental car insurance
is allowable only when in a foreign country). Report all accidents promptly to the Corporate Insurance Office.
BUSINESS CONFERENCES AND ENTERTAINMENT EXPENSES. Such expenses will not be reimbursed unless
specifically authorized and approved in accordance with established policies and procedures. Attach C-18A and
C-18B forms as applicable.

OTHER NECESSARY EXPENSES. In the event that any other necessary expenses are incurred and included in
the Expense Report, an explanation of such expense, together with a receipt, must be attached to the Expense
Report.

AMC-13 (R. 12-72) BACK

DATE

NUMBER
PERSONS

PURPOSE