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frayment of costs for the proposed undertaking).

(c) The commercial advertising of any show produced, using oral or written rights granted to the producer, shall not indicate any endorsement, either direct or implied, by the U.S. Department of Agriculture or its agencies, of the sponsor's product.

(d) Commercial sponsorship shall be only by a person, firm, or corporation acceptable under the terms of the 1954 Television Code of the National Association of Radio and Television Broadcasters, and all subsequent amendments thereto. Political sponsorship shall not be permitted.

(e) That no production costs shall be chargeable to the U.S. Department of Agriculture.

(f) That such cooperation will not interfere with the conduct of Department programs.

(g) All damages, losses and personal liability incurred by producer will be his responsibility.

(h) That mutual understanding and agreement will be reached upon story, script and film treatment with the Department before film production is begun.

ject matter, but no such priority shall limit use of the subject matter itself.

(2) A priority will be given in writing upon acceptance in writing by the producer of the stipulations in § 1.75(b). The U.S. Department of Agriculture will hold the producer's treatment of the story material in confidence until the producer has made a public release pertaining to the subject.

(b) Time and scope. A priority will be given on the producer's story treatment for an agreed upon period of time. Requests for cooperation with similar or conflicting ideas and backgrounds will be considered only after holder of the first priority has used the agreed upon time to develop the materials.

(1) Details on priorities will be written into the agreements.

(2) The Director of Information will retain the right to cancel priorities when the producer at any stage violates the provisions of the regulations or of a particular agreement, or when public interest is no longer served.

(3) No priority will be canceled until the producer has had an opportunity to appear before the Secretary of Agriculture or his designee.

$ 1.76 Department cooperation.

When the producer agrees to meet the above stipulations to the satisfaction of the Director of Information, the U.S. Department of Agriculture and its agencies will be available for consultation on story ideas and give guidance through the services of a technical advisor to insure technical authenticity. Equipment, locations, and personnel will be available to the extent that such availability is concurrent with normal and usual conduct of the operations of the Department. The Department will check and work with the cooperators to arrange shooting schedules in order to avoid interferences with working schedules. 8 1.77 Assignment of priorities.

(a) Authority. (1) The Director of Information or his designee will make assignment of priorities for the U.S. Department of Agriculture for a television film company's and/or individual producer's story treatment of the sub

$ 1.78 Development of special working re

lationships. (a) Preliminary. Prior to the submittal of a script or the rendering of an agreement, assistance may be given by the Department or one of its agencies in outlining story plans, visits to field points, and other incidentals that will assist the producer in determining his course of action.

(b) Request for special working arrangements. Once the decision is made to go ahead with an agreement, either the interested agency or the producer will make a written submission to the Director of Information, requesting that special working arrangements be established.

(1) In submitting scripts prior or subsequent to executing a written agreement under a special working relationship four (4) copies of the completed script shall be submitted to the Director of Information or his designee, along with a statement of specific

requirements and the anticipated production schedule.

(2) No script will be used under a special working relationship without the specific approval of the Director of Information.

(3) Upon approval of the script, the agency of the Department concerned with subject matter will endeavor to arrange for the desired assistance with the stipulations of this policy.

8 1.79 Credits.

On films on which the Department or one of its agencies provides special assistance it shall be mutually agreed by the producer and the Director of Information what credits shall be given to the Department, and the form these credits will take.

are or could be vended at the stand shall also be granted to the vending stand operator. Vending machine permits shall not be granted in premises where vending opportunities exist for the purpose of avoiding issuance of a vending stand permit.

(c) Existing permits. Where a determination has been made that a permit for the operation of a vending stand or machines by licensed blind persons is to be issued, existing permits which are determined to be in substantial competition with the operation by the blind person shall be terminated as soon as possible under the terms of such permits.

(d) Surveys. Department Agencies shall cooperate with the Department of Health, Education, and Welfare and State licensing agencies in making surveys to determine whether and where vending stands may be properly and profitably operated by blind persons.

Subpart F-Vending Stands To Be Operated by Licensed Blind Persons

AUTHORITY: Sec. 1, 49 Stat. 1559, as amended; 20 U.S.C. 107.

SOURCE: 22 FR 7169, Sept. 7, 1957, unless otherwise noted.

8 1.91 Purpose.

This subpart prescribes policies and procedures governing the installation of vending stands and vending machines to be operated by licensed blind persons on premises under the control of the Department in accordance with the policy and purposes of the Randolph-Sheppard Vending Stand Act, as amended (20 U.S.C. 107-107f).

8 1.93 Procedure.

Where it is determined that a vending stand may be installed, the State licensing agency shall be so advised and the necessary permit agreed upon and issued to it. Permits shall be approved by the Head or designated representative of the Agency having custody of the building or holding the prime lease.


§ 1.92 Department policy.

(a) Preference. Licensed blind persons shall be given preference in the operation of vending stands on any Department-controlled premises in which vending stands may be properly and satisfactorily operated by such persons without unduly inconveniencing the Department or adversely affecting the interests of the United States.

(b) Vending machines. Where permit is to be or has been issued for operation of a vending stand by a licensed person, income from vending machines which are determined to be in competition and which would provide the same or similar items which

$ 1.94 Special provisions.

(a) Articles to be sold. Items to be provided at vending stands or through vending machines may include, in addition to those specified in 20 U.S.C. 107-107f, such items mutually agreed upon between the State licensing agency and the Department Agency. Items held for sale shall be clean and wholesome and shall be stocked in sufficient quantity to meet the needs of the persons served.

(b) Location. Stands and/or machines shall be so located as to provide reasonable access by the public or employees and at the same time to not constrict or obstruct access and exist to the premises or interfere with the transaction of public business.

(c) Leased premises. If stands and/or vending machines are to be installed in leased premises, the necessary ap


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proval of the lessor shall be obtained (i) Disputes. In the event the Deprior to granting the permit.

partment Agency's designated repre(d) Charges for services. No charge sentative and the State licensing shall be made to the permittee for the agency failed to reach agreement con

of the Government-furnished cerning: space or utilities; provided however, (1) Granting of a permit, the permittee shall assume the respon- (2) Revocation or modification of a sibility for all cost of installation,

permit, maintenance in good repair and tenan

(3) Suitability of stand location, Dhe table condition, and removal or relocaDotion of the stand and/or vending ma

(4) Assignment of vending machine proceeds,

(5) Method of operation of the (e) Codes and ordinances. The per

stand, mittee shall be responsible for the opEin eration of the stand and/or machines

(6) Other terms of the permit (inbe 2 in compliance with applicable local

cluding articles to be sold), and state health, sanitation and build- the State licensing agency may re

ing codes or ordinances. In the ab- quest the Director, Office of Plant and Deix sence of such codes or ordinances, rea- Operations, to determine such disWeir sonable standards, not inconsistent agreement. As a part of his consider

with regulations of the Department, ation, the Director shall obtain a full

shall be enforced by the granting report from the Department Agency's FODES agency.

designated representative from whose DEE (f) Approval of installation. Any in- decision the appeal is being taken, as

stallations involving structural alter- well as a statement from the State liations or connections to building serv- censing agency of its position, and ices shall be approved by the Depart- shall consult with the Vocational Rement Agency prior to being made. habilitation Administration of the De

(g) Termination provision. The partment of Health, Education and reed permit shall provide for termination Welfare. The decision of the Director

upon (1) mutual consent, (2) vacation shall be rendered within 90 days after

of the premises by the Department, receipt of the request by the State liITINE

(3) failure to comply with provisions censing agency for final determination din

of the permit (see paragraph (h) of of the dispute, and the decision shall this section), and (4) upon written de- be communicated to all interested partermination by the Department offi- ties including the State licensing cial granting the permit that the De- agency and the Department of Health, partment is unduly inconvenienced or Education, and Welfare. the interests of the United States are

(j) The Director, Office of Plant and adversely affected. A copy of the writ- Operations, shall furnish to the De

ten determination provided in paraDS

partment of Health, Education, and graph (g)(4) of this section shall be

Welfare at the end of each fiscal year furnished to the State licensing lice

a consolidated report of the total agency. (See paragraph (i) of this sec

number of applications for vending tion.)

stand locations received from State li(h) Enforcement procedure. If there

censing agencies, the number acceptare significant violations of the terms

ed, the number denied and the of this subpart or the permit, the number still pending. In order to prematter shall be called to the attention

pare this report, each agency of the of the State licensing agency. Upon Department shall submit to the Direcfailure of the State licensing agency to tor by August 1 the requisite data covtake action the matter shall be re- ering the preceding fiscal year. ferred to the Director of Plant and Operations for determination by him,

[22 FR 7169, Sept. 7, 1957, as amended at 28 after consultation with the Office of

FR 8117, Aug. 8, 1963] Rehabilitation, Department of Health, Education, and Wel- Subpart G-Privacy Act Regulations

fare, of whether the permit should be ap

AUTHORITY: 5 U.S.C. 552a.

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SOURCE: 40 FR 39519, Aug. 28, 1975, unless otherwise noted.

denied, the requester may bring a civil action in federal district court to seek review of the denial.

$ 1.110 Purpose and scope.

This subpart contains the regulations of the U.S. Department of Agriculture (USDA) implementing the Privacy Act of 1974 (5 U.S.C. 552a). It sets forth the basic responsibilities of each agency of USDA with regard to USDA's compliance with the requirements of the Act, and offers guidance to members of the public who wish to exercise any of the rights established by the Act with regard to records maintained by an agency of USDA.

$ 1.111 Definitions.

For purposes of this subpart the terms “individual,” "maintain, "record," "system of records," "statistical record,” and “routine use" shall have the meanings set forth in 5 U.S.C. 552a(a). The term “agency” shall mean an agency of USDA, unless otherwise indicated.


8 1.112 Procedures for requests pertaining

to individual records in record

system. (a) Any individual who wishes to be notified if a system of records maintained by an agency contains any record pertaining to him, or to request access to such records, shall submit a written request in accordance with the instructions set forth in the system notice for that system of records. This request shall include:

(1) The name of the individual making the request;

(2) The name of the system of records (as set forth in the system notice to which the request relates);

(3) Any other information specified in the system notice; and

(4) When the request is one for access, a statement as to whether the requester desires to make a personal inspection of the records, or be supplied with copies by mail.

(b) Any individual whose request under paragraph (a) of this section is denied may appeal that denial to the head of the agency which maintains. the system of records to which the request relates.

(c) In the event that an appeal under paragraph (b) of this section is

§ 1.113 Times, places, and requirements

for identification of individuals

making requests. (a) If an individual submitting a request for access under $ 1.112 has asked that an agency authorize a personal inspection of records pertaining to him, and the agency has granted that request, the requester shall present himself at the time and place specified in the agency's response or arrange another, mutually convenient, time with the appropriate agency official.

(b) Prior to inspection of the records, the requester shall present sufficient identification (e.g., driver's license, employee identification card, social security card, credit cards) to establish that he is the individual to whom the records pertain. If the requester is unable to provide such identification, he shall complete and sign in the presence of an agency official a signed statement asserting his identity and stipulating that he understands that knowingly or willfully seeking or obtaining access to records about another individual under false pretenses is a misdemeanor punishable by fine up to $5,000. No identification shall be required, however, when the records are ones whose disclosure is required by 5 U.S.C. 552.

(c) Any individual who has requested access to records about him via personal inspection, and who wishes to have another person or persons accompany him during this inspection shall submit a written statement authorizing disclosure of the record in their presence.

(d) Any individual having made a personal inspection of records pertaining to him may request the agency to provide him copies of those records or any portion thereof. Each agency shall grant such requests but may charge fees in accordance with $ 1.120.

(e) If an individual submitting a request for access under $ 1.112 wishes to be supplied with copies of the records by mail, he shall include with his request sufficient data for the

agency to verify his identity. If the sensitivity of the records warrant it, however, the agency to which the request is directed may require the requester to submit a signed, notarized statement indicating that he is the individual to whom the records pertain and stipulating he understands that knowingly or willfully seeking or obtaining access to records about another individual under false pretenses is a misdemeanor punishable by fine up to $5,000. No identification shall be required, however, when the records are ones whose disclosure is required by 5 U.S.C. 552. If the agency to which this request is directed determines to grant the requested access, it may charge fees in accordance with $ 1.120 before making the necessary copies. $ 1.114 Disclosure of requested informa

tion to individuals. (a) Any agency which receives a request or appeal under $ 1.112 should acknowledge the request or appeal within 10 days of its receipt (excluding Saturdays, Sundays, and legal public holidays). Wherever practicable, the acknowledgment should indicate whether or not access will be granted and, if so, when and where. When access is to be granted, the agency should provide the access within 30 days of receipt of the request or appeal (excluding Saturdays, Sundays and legal public holidays) unless, for good cause shown, it is unable to do so. If the agency is unable to meet this deadline, it shall inform the requester of this fact, the reasons for its inability to do so, and an estimate of the date on which access will be granted.

(b) Nothing in 5 U.S.C. 552a or this subpart shall be interpreted to require that an individual making a request under $ 1.112 be granted access to the physical record itself. The form in which a record is kept (e.g., on magnetic tape), or the content of the record (e.g., a record indexed under the name of the requester may contain records which are not about the requester) may require that the record be edited translated in some manner. Neither of these procedures may be utilized, however, to withhold information in a record about the requester.

(c) No agency shall deny any request under $ 1.112 for information concerning the existence of records about the requester in any system of records it maintains, or deny any request for access to records about the requester in any system of records it maintains, unless that system is exempted from the requirements of 5 U.S.C. 552a(d) in $ 1.123.

(d) If any agency receives a request pursuant to § 1.112(a) for access to records in a system of records it maintains which is so exempted, the system manager shall determine if the exemption is to be asserted. If he determines to deny the request, he shall inform the requester of that determination, the reason for the determination, and the title and address of the agency head to whom the denial can be appealed.

(e) If the head of an agency determines that an appeal pursuant to § 1.112(b) is to be denied, he shall inform the requester of that determination, the reason therefor, and his right under 5 U.S.C. 552a(g) to seek judicial review of the denial in federal district court.

(f) Nothing in 5 U.S.C. 552a or this subpart shall allow an individual access to any information compiled in reasonable anticipation of a civil action or proceeding.

8 1.115 Special procedures: medical

records. In the event an agency receives a request pursuant to § 1.112 for access to medical records (including psychological records) whose disclosure it determines would be harmful to the individual to whom they relate, it may refuse to disclose the records directly to the requester but shall transmit them to a doctor designated by that individual.


8 1.116 Request for correction or amend

ment to record. (a) Any individual who wishes to request correction or amendment of any record pertaining to him contained in a system of records maintained by an agency shall submit that request in writing in accordance with the instructions set forth in the system notice for

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