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States Army as well as of the Federal specifications used by the War Department.

(c) Army-Navy aeronautical specifications. These specifications, which cover articles or services peculiar to the needs of the Air Corps and of the Bureau of Aeronautics, Navy Department, are issued by the Army and Navy Munitions Board. These specifications come within the same category as United States Army specifications, being governed by the same regulations wherever applicable and unless otherwise specified. They are identified by the prefix letters "A-N" and reference thereto will read "A-N Aeronautical Specification An index of these specifications is distributed to the Air Corps activities only, but copies of the index and the specifications may be obtained by other War Department activities concerned upon request.

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(e) Navy specifications. These specifications are similar to United States Army specifications and while their use is not mandatory in the War Department, such use is encouraged in applicable cases and in the absence of other specifications in order to avoid duplication of effort. Chiefs of technical services are authorized to obtain directly from the Navy Department those specifications which are available. Reference thereto will read: "Navy specifications

An index of these specifications is not distributed to the Army.

(f) Joint Army-Navy specifications. These specifications cover articles or services which are peculiar to military usage, and are common to both the Army and the Navy. Their use is mandatory upon all agencies of the Army and Navy. They are identified by the prefix letters "JAN", and reference thereto will read: “Joint Army-Navy Specifications ----. The Index of United States Army, Joint Army-Navy, and Federal Specifications Used by the War Department, revised annually by the War Department, con

tains a list of the Joint Army-Navy Specifications as well as the Federal Specifications used by the War Depart

ment.

(g) Description in lieu of specifications. If the article required is not covered by any specifications and preparation of a tentative specification is considered not justified, a drawing or a description containing all of the essential requirements to be met by the article will be used instead. If, because of technical or involved construction or other sufficient reasons such description cannot be made, the name of one or more makes of the article, including the words "or equal", will be specified so as not to limit competition to the particular makes named. This action is an expedient only and not a normal procedure and will not be taken in large purchases.

(h) Samples, cuts, catalog descriptions, etc. In special cases it may be necessary to require bidders to submit samples, cuts, catalog descriptions, etc., with their bids, but if a proper specification is available or an adequate description of the article is possible, such requirement will not be included unless necessary to a proper evaluation.

(i) Distribution of specifications. United States Army specifications will be distributed in accordance with AR 850-25. A liberal attitude will be taken in complying with requests for specifications from prospective bidders and possible manufacturers of Army supplies, whether for the purpose of broadening the peacetime market or for establishing new sources of supply in case of emergency. It is not practicable to supply complete files or copies of United States Army specifications to private or public reference files. When a request for United States Army specifications must be unfavorably considered, it may be found that Federal specifications will fill the need. The attention of applicants will be invited to the existence of the Federal Standard Stock Catalog, Section IV of which lists Federal specifications, and the current issue of which can be bought from the Superintendent of Documents, Government Printing Office, Washington, D. C. The price of printed specifications is listed therein and the specifications are obtainable in that office at the listed price.

§ 802.233 Numbering of invitations. Invitations for bids will be assigned serial numbers in the manner provided for the number

ing of contracts, preceded by the letters IFB in parentheses. (As to numbering of contracts, see §§ 803.309 and 803.318.) Thus, the first invitation for bids issued by the Philadelphia Quartermaster Depot would be:

(IFB) W-36-030-qm-1

[Preceding section, in small type, superseded by following section during period covered by this Supplement]

§ 802.233 Numbering of invitations. Every invitation for bids will be assigned and will contain in the upper right corner a number consisting of the station number of the office issuing it if one has been assigned, followed by a dash, the last two numerals of the fiscal year in which the invitation is issued, a dash, and the serial number of the invitation. Only one series will be used under any one station number for any technical service for each fiscal year, and the first invitation issued in each fiscal year will bear 1 as its serial number. A serial number once assigned to an invitation which has been distributed will not be used in the same fiscal year for any other invitation. Other numbers or letters may be prefixed to this number if such action is desired by the chief of a technical service or commanding general of a service command. [Proc. Reg. 2, C 55, Mar. 30. 1946. 11 F.R. 3584]

§ 802.234 Date specified for opening of bids. (a) Invitations for bids will, as a rule, allow at least 30 days to intervene between the date of issuance and the date of opening bids. Subject to limitations prescribed by the chief of the technical service concerned, a shorter period may be allowed, but no period of less than 10 days will be designated, except in case of emergency. The existence of such emergency will be determined by the contracting officer.

(b) When such emergency will not permit 10 days to intervene, the copy of the invitation furnished Current Procurement Branch, Headquarters, Army Service Forces, will bear on its face the following certificate and appropriate reasons signed by the contracting officer:

I certify that the date shown hereon for the opening of bids cannot be a later date for the following reasons

(c) The action indicated in paragraph (b) of this section will be taken even if only a few days can be allowed and only when this is not possible will advertising be dispensed with.

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§ 802.235-1 Distribution within the War Department. (a) One copy of every invitation for bids and one copy of every amendment to an invitation for bids will be sent on the date issued to the Current Procurement Branch, Headquarters, Army Service Forces. Letters of transmittal are not necessary.

(b) Chiefs of technical services may direct such additional distribution as may be considered necessary.

CODIFICATION: In § 802.235-1 (a) the words "Procurement Division" were changed to "Current Procurement Branch" by Proc. Reg. 2, C 56, June 1, 1946, 11 F.R. 6277.

Prior to the revision set forth above, the words "Procurement Division" were changed to "Purchases Branch" by Proc. Reg. 2, C55, Mar. 30, 1946, 11 F.R. 3584.

§ 802.235-2 Distribution to bidders. (a) Copies of the invitation will be distributed to producers and regular dealers in the supplies required or to those in a position to render the services necessary. The extent of distribution will be determined by the contracting officer, but must be wide enough to assure real competition on all items. Each contracting officer will maintain a bidder's list, subdivided according to types of supplies or services, containing the names and addresses of those persons, firms and corporations to whom invitations should be distributed. Contracting officers will, upon request, add to such lists the names and addresses of persons desirous of receiving copies of invitations for bids. Periodically, those who habitually fail to submit bids after such distribution will be removed from the bidders' list. Invitations will not be distributed to debarred bidders.

[Preceding paragraph, in small type, superseded by following paragraph during period covered by this Supplement]

§ 802.235-2 Distribution to bidders. (a) Copies of the invitation will be distributed to producers and regular dealers in the supplies required or to those in a position to render the services necessary. The extent of distribution will be determined by the contracting officer, but must be wide enough to assure real competition on all items. Each contracting officer will maintain a bidders' list, subdivided according to types of supplies or services, containing the names and addresses of those persons, firms and

corporations to whom invitations should be distributed. Contracting officers will, upon request, add to such lists the names and addresses of potential bidders desirous of receiving copies of invitations for bids. Periodically, those who habitually fail to submit bids after such distribution will be removed from the bidders' list. Invitations for bids under formal advertising will not be sent to debarred bidders or persons, firms or corporations not potential bidders. Persons, firms or corporations who are not potential bidders will be informed, when requesting to be placed on the distribution list that the sending of copies to non-bidders is not authorized. They may be informed that a copy of the invitations for bids under formal advertising is publicly displayed in the purchasing office and in the Purchase Information Section, Current Procurement Branch, Headquarters, Army Service Forces, The Pentagon, Washington, D. C., for their inspection and for their extracting such information desired. [Paragraph (a) amended by Proc. Reg. 2, C 55, Mar. 30, 1946, 11 F.R. 3584 and C 56, June 1, 1946, 11 F.R. 6277]

CODIFICATION: In § 802.235-2 (a) the words "Procurement Division" were changed to "Current Procurement Branch" by Proc. Reg. 2, C 56, June 1, 1946, 11 F.R. 6277.

(b) A copy of each invitation for bids and each amendment thereof shall be posted upon a bulletin board in the procurement office issuing the same, at the time of the issuance thereof and shall remain posted thereon until the time of opening of bids, but no longer. . A bulletin board accessible to the general public shall be maintained in each procurement office solely for the purpose of such postings.

§ 802.236 Publication of invitations for bids in newspapers.

§ 802.236-1 General. When in the opinion of the officer concerned, the publication of the essential details of invitations for bids in newspapers is desirable in order to secure effective competition, or in view of the quantity, character or value of the supplies or services to be procured, and if time will permit, such advertising may be authorized as indicated below.

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or for any office therewith connected shall be published in any newspaper whatever, except in pursuance of a written authority for such publication from the head of such Department; and no bill for any such advertising, or publication, shall be paid, unless there be presented with such bill, a copy of such written authority." (R.S. 3828; 44 U.S.C. 324; M.L., 1939, sec. 1772). The written authority of the head of the Department required by section 3828, Revised Statutes, for publishing in any newspaper any advertisement, notice, or proposal is required to be given before publication thereof, and a subsequent approval or ratification will not legalize publication without such previous authority.

(b) "Hereafter all advertisements, notices, proposals for contracts, and all forms of advertising required by law for the several departments of the Government may be paid for at a price not to exceed the commercial rates charged to private individuals, with the usual discounts; such rates to be ascertained from sworn statements to be furnished by the proprietors or publishers of the newspapers proposing so to advertise: Provided, That all advertising in newspapers since the tenth day of April, eighteen hundred and seventy-seven, shall be audited and paid at like rates; but the heads of the several departments may secure lower terms at special rates whenever the public interest requires it." (20 Stat. 216; 44 U.S.C. 322; M.L., 1939, sec. 1770.)

(c) "All advertising required by existing laws to be done in the District of Columbia by any of the departments of the Government shall be given to one daily and one weekly newspaper of each of the two principal political parties and to one daily and one weekly neutral newspaper. Provided, That the rates of compensation for such service shall in no case exceed the regular commercial rate of the newspapers selected; nor shall any advertisement be paid for unless published in accordance with section thirty-eight hundred and twentyeight of the Revised Statutes." (Sec. 1, 21 Stat. 317; 44 U.S.C. 323; M.L. 1939, sec. 1771.)

(4) See § 811.1188 of this subchapter with respect to newspaper advertising for other purposes.

§ 802.236-3 Request for authority to advertise. (a) Requests for authority to adver

tise in newspapers will be made upon War Department Form No. 1 (Request for authority to advertise) in triplicate and forwarded to the chief of the technical service concerned or the Director, Procurement Division, Headquarters, Army Service Forces, except that in case of great emergency, the nature of which will be stated, authority to advertise may be requested by telegraph. In making application for authority to advertise, officers will specify the newspapers in which it is deemed advantageous to advertise. Due economy both as to the number of newspapers and as to the number of insertions will be observed by all officers whether advertising under special or general authority, no greater number being used in any case than may be necessary to give proper and sufficient public notice.

[Preceding paragraph, in small type, superseded by following paragraph during period covered by this Supplement]

§ 802.236-3 Request for authority to advertise. (a) Requests for authority to advertise in newspapers will be made upon War Department Form No. 1 (Request for authority to advertise) in triplicate and forwarded to the chief of the technical service concerned or the Chief, Purchases Branch, Headquarters, Army Service Forces, except that in case of great emergency, the nature of which will be stated, authority to advertise may be requested by telegraph. In making application for authority to advertise, officers will specify the newspapers in which it is deemed advantageous to advertise. Due economy both as to the number of newspapers and as to the number of insertions will be observed by all officers whether advertising under special or general authority, no greater number being used in any case than may be necessary to give proper and sufficient public notice. [Paragraph (a) amended by Proc. Reg. 2, C55, Mar. 30, 1946, 11 F.R. 3584]

[Preceding paragraph, in small type, superseded by following paragraph, also in small type, during period covered by this Supplement]

802.236-3 Request for authority to advertise. (a) Requests for authority to advertise in newspapers will be made upon War Department Form No. 1 (Request for authority to advertise) in triplicate and forwarded:

(1) In the case of the Army Service Forces, through the chief of the technical service concerned to the Chief, Current Procurement Branch, Headquarters, Army Service Forces, except that in case of great emergency, the nature of which will be stated, authority to advertise may be requested directly by telegraph to the Chief, Current Procurement Branch, who will in such case secure any necessary coordination with the technical service concerned; or

(2) In the case of the Army Air Forces, in the manner and to such office as may be designated by the Commanding General, Army Air Forces. In making application for authority to advertise, officers will specify the newspapers in which it is deemed advantageous to advertise. Due economy both as to the number of newspapers and as to the number of insertions will be observed by all officers whether advertising under special or general authority, no greater number being used in any case than may be necessary to give proper and sufficient public notice. [Paragraph (a) amended by Proc. Reg. 2, C56, June 1, 1946, 11 F.R. 6277]

[Preceding paragraph, in small type, superseded by following paragraph during period covered by this Supplement]

§ 802.236-3 Request for authority to advertise. (a) Requests for authority to advertise in newspapers will be made upon War Department Form No. 1 (Request for authority to advertise) in triplicate and forwarded through the chief of the technical service concerned to the Chief, Current Procurement Branch, except that in case of great emergency, the nature of which will be stated, authority to advertise may be requested directly by telegraph to the Chief, Current Procurement Branch, who will in such case secure any necessary coordination with the technical service concerned. In making application for authority to advertise, officers will specify the newspapers in which it is deemed advantageous to advertise. Due economy both as to the number of newspapers and as to the number of insertions will be observed by all officers whether advertising under special or general authority, no greater number being used in any case than may be necessary to give proper and sufficient public notice. [Paragraph (a) amended by Proc. Reg. 2, C57, Sept. 19, 1946, 11 F.R. 11448]

(b) Special authority authorizes the publication of a given advertisement a specified number of.times in a designated newspaper or newspapers. General authority authorizes the publication during a fiscal year, in designated newspapers, of such advertisements for proposals as may be required by the duties of officers engaged in making frequent purchases or contracts. All authority to advertise will be granted to the office, not to the officer.

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the chiefs of the technical services or by one or more employees or officers designated by them within their headquarters office, or in the case of the Army Air Forces by the Commanding General, Army Air Forces or any employee or officer designated by him within his headquarters office or the headquarters office of a major component command.

[Preceding paragraph, in small type, superseded by following paragraph, also in small type, during period covered by this Supplement]

(c) The chiefs of the technical services and the Chief, Purchases Branch are hereby delegated the authority to authorize the advertising of invitations for bids in newspapers. This authority may be exercised by the chiefs of the technical services or by one or more employees or officers designated by them within their headquarters office, or in the case of the Army Air Forces by the Commanding General, Army Air Forces or any employee or officer designated by him within his headquarters office or the headquarters office of a major component command. [Paragraph (c) amended by Proc. Reg. 2, C55, Mar. 30, 1946, 11 FR. 3584]

[Preceding paragraph, in small type, superseded by following paragraph, also in small type, during period covered by this Supplement]

(c) The Commanding General, Army Service Forces and the Commanding General, Army Air Forces, have been delegated authority by the Under Secretary of War to authorize the advertising of invitations for bids in newspapers, with power of redelegation. The Commanding General, Army Service Forces, has redelegated the authority granted him in this respect to the Chief, Current Procurement Branch, Headquarters, Army Service Forces. See § 811.1188-3 of this chapter. [Paragraph (c) amended by Proc. Reg. 2, C56, June 1, 1946, 11 F.R. 6277] [Preceding paragraph, in small type, superseded by following paragraph during period covered by this Supplement]

(c) The Director of Service, Supply, and Procurement, War Department General Staff, has been delegated authority by the Under Secretary of War to authorize the advertising of invitations for bids in newspapers, with power of redelegation. The Director of Service, Supply, and Procurement has redelegated the authority granted him in this respect, through the Chief, Procurement Group, to the Chief, Current Procurement Branch. See § 811.1188-3 of this chapter. [Paragraph (c) amended by Proc. Reg. 2, C57, Sept. 19, 1946, 11 F.R. 11448]

§ 802.236-4 Preparation of advertisements. (a) Officers will observe concise

ness in wording advertisements. The matter, including the headings, will be set up close in one paragraph, without dash or blank lines, leading or display, and in type no larger than that ordinarily used in advertisements. Dates will be omitted from the headings. It is not necessary to publish the conditions imposed upon bidders and contractors; a statement that they will be furnished on application will suffice. Names of titles of signing officers should not appear in advertisements. The following is a sample of advertisement set up in accordance with these requirements:

Bids for fire hose. Washington Quartermaster Depot, Washington, D. C. Sealed bids will be received here until 11 a. m. 28 December 1935, and then opened, for furnishing 700 feet cotton-covered rubber-lined fire hose, 2-inch, in 50-foot sections, with couplings. Further information on application.

(b) Any unnecessary expense to the Government resulting from failure to observe the requirements of this paragraph may be made a charge against the pay of the officer responsible therefor.

§ 802.236-5 Insertions and limitations thereon. (a) Ordinarily advertisements will be given six insertions in daily or four in weekly papers. When more than 10 days are to intervene between the date of the first publication and the date of opening, those in the daily newspapers inviting bids will at once be given four consecutive insertions and immediately before the date of opening two consecutive insertions. In case of emergency, advertisements may be given one or more insertions, as time and circumstances permit.

(b) No officer will authorize the publication of an advertisement beyond the morning of the day on which opening of bids is to occur, and no payments will be made for continuing such publication beyond the period authorized.

§ 802.236-6 Information to be furnished by newspapers. Newspapers designated for publishing War Department advertisements are required to forward to the office authorizing the advertisement sworn statements of the commercial rates charged by them to individuals, with their usual discounts and of any changes made in the same. These statements will give the size of type used in the advertisements and show whether the charges are made by the inch, line, square, or folio, the rate for the first and

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