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APPENDIX III

ASSISTANT SECRETARY OF DEFENSE,

Washington, D.C., August 24, 1962. Hon. JAMES O. EASTLAND, Chairman, Internal Security Subcommittee, Committee on the Judiciary, U.S. Senate

DEAR MR. CHAIRMAN: This is in further response to your request of June 29, 1962, for information pertaining to the personnel security practices and procedures of the three military departments relative to civilian employees. As requested, there follows a résumé of the practices and procedures followed in each of the departments in this regard. Also, attached at tabs A through N are the current publications of each of the services together with pertinent statistics and other data. At present the only significant change in these regulations being considered by the Department of Defense is whether to provide "confrontation" in civilian security cases which are administered under DOD Directive 5210.7. This information is presented generally in the order of the questions posed in your letter.

A copy of the Department of the Army Special Regulation 620–2201, which governs the processing of cases under its civilian personnel security program is contained at tab A. This regulation is out of print and is being studied with a view toward revision. Although it is not anticipated that any substantive change will be made at this time, when the revised regulations has been published a copy will be forwarded for the use of your committee. The administrative assistant to the Secretary of the Army administers that Department's civilian personnel security program and personally reviews, before approval, the final decision in cases processed under this program. A member of his staff, the director of the civilian employees security program, provides immediate supervision of case processing to assure appropriate attention. Attached at tab B is a chart which reflects the position of these offices in the Army organization. Tab B-1 shows the steps through which cases ordinarily proceed and the principal offices which contribute to the final result.

The number of security clearances granted by the Department of the Army during any specific period is not available. The Department of the Army delegates authority to grant personnel security clearances to numerous agencies and commands as needed. When the need for clearance no longer exists, the clearance is canceled by the granting authority. Since such clearances are granted to meet a local need, a central compilation of statistics is not maintained. In order to obtain a reasonable estimate, however, the Army staff has initiated action to obtain this information from the field. When this data becomes available it will be forwarded for the use of the committee. The number of

05–901 0-63-app. vol. 1-7

security cases considered under the Army's civilian personnel security program during the past 4 years is reflected in the chart attached at tab C. The cases closed by removal of the employee under the LloydLaFollette Act are those based principally on suitability type information rather than information relating to loyalty or subversive activities. Further division as to types of cases would require an examination of individual case files and is not considered to be feasible.

At tab D are copies of the Department of the Navy Instructions (NCPI 732) governing its civilian personnel security program. No revision of these instructions is being contemplated by the Department of the Navy at this time. At tab È is a copy of a chart showing the location of the civilian personnel security function and responsibility in the Department of the Navy and the position of these activities with respect to other naval components and with external agencies. Charts depicting the processing of a security case when suspension has not been proposed and when suspension has been proposed are appended at tabs F and G, respectively.

Statistics covering clearances and security cases for fiscal years 195962 for the Department of the Navy are included at tab H. The high proportion of security cases reported by the Navy is due to the method of reporting these cases. The Department of the Navy reports centrally all cases which contain any derogatory information; the other two military departments report centrally only those cases which reach the "security case" level. Although actual statistics are not available, the Navy estimates there are 210,314 clearances in effect within the Department.

Information with respect to the Department of the Air Force civilian personnel security is contained at tabs I through N. Data pertaining to security cases handled by the Air Force during the past 4 years is at tab I.

There are no statistics available as to the number of security clearances handled, however, at tab I-1 is data on the number of sensitive positions in the Air Force together with percentages of civilian personnel turnover for the past 4 years. These figures indicate an order of magnitude of the security clearances handled.

At tab J is a chart showing the organization of the Air Force and at tab K the organization of the Office of the Secretary of the Air Force. A chart showing the placement of responsibilities for the civilian personnel security program within the Air Force is at tab L. As indicated on this chart the Secretariat performs such administrative duties as are directed by the Air Force or by the boards which convene to consider cases. Additionally the Secretariat renders advice and assistance to these boards. The Special Assistant to the Secretary of the Air Force (MP&RF) has overall supervision and responsibility for the program. The Deputy Chief of Staff, Personnel, through the Director of Personnel, is responsible for the general administration of the program.

The Air Force Inspector General, General Counsel and Commanders at employing installations also have responsibilities in this regard. A chart outlining the routing of security cases processed under this program is included at tab M along with explanatory text. Department of the Air Force regulations setting forth practices and procedures with regard to its civilian personnel security program are at tab N.

Consideration is being given to the desirability of seeking legislation which would amend Public Law 733, 81st Congress, in the light of recent court decisions. We shall be pleased to advise you of developments along these lines. Sincerely yours,

WALTER T. SKALLERUP, Jr., Deputy Assistant Secretary of Defense Security Policy.

ASSISTANT SECRETARY OF DEFENSE,

Washington, D.C., July 31, 1962. Hon. JAMES O. EASTLAND, Chairman, Internal Security Subcommittee, Committee on the Judiciary, U.S. Senate.

DEAR MR. CHAIRMAN: This is in further reference to your request of June 29, 1962, for information pertaining to the personnel security practices and procedures relative to the civilian employees of the three military departments.

Attached you will find copies of three Department of Defense directives which are applicable to the subject under study by your subcommittee. These directives form the basis for the civilian employee clearance program of each military department and are furnished at this time prior to the submission of the other materials requested in accordance with informal arrangements made with Mr. Samuel J. Scott of your subcommittee's staff. It is expected that the additional materials will be ready for submission soon. Sincerely yours,

WALTER T. SKALLERUP, Jr., Deputy Assistant Secretary (Security Policy).

APPENDIX IV-A

DEPARTMENT OF THE ARMY

(The following corrected copy of SR 620-220-1 (C2), covering Army civilian personnel, was received by the subcommittee under cover of a letter from Robert L. Applegate, Directorate for Security

a Programs, DOD, dated May 7, 1963, together with the following additional documents:

Circular No. 380–3.
AR 604-5 (C1).
Civilian Personnel Regulations 12.

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SECTION I. GENERAL.

Civilian Employee Security Program..
Policies and authority.
Responsibilities --
Effective date..
Clearance of board and program personnel..
Subversive organizations and activities --

Definitions..
II. INVESTIGATIONS.

General.
Investigative requirements..
Delegations of authority..
Reinvestigations.
Initiating investigations
Action upon completion of investigation.
Recording of security determinations.-

Disposition of investigative reports -
III. STANDARD AND CRITERIA.

Security standard.

Criteria.
IV. BOARDS.

Security Screening Board.--
Security Hearing Boards..
Executive Secretary, Security Hearing Board..
Security Review Board..

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*For list of superseded publications see last page.

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